With an assist from Robbie Davis--thanks! -----Original Message----- From: Jack Shortlidge-OHC Sent: Friday, July 20, 2012 1:37 PM To: 'Museum on Main Street' Subject: RE: trucking contract Hi Sheila, We have an informal agreement with our exhibit transporter. We reimburse him for mileage at the rate of 45 cents per mile round trip. We also have been pay him a stipend of $100 per trip for the last two MOMSD exhibits that he transported for us. We have not made arrangements with him as of yet for the Journey Stories exhibit tour in Ohio which starts in June of 2013. I hope this is helpful. I think that the fact that we know our truck driver well is the reason for our own arrangement. I suspect that some other states may have a written contract that they use, although I don't know this for sure. All the best with your plans-- Jack Jack Shortlidge Senior Program Officer Ohio Humanities Council 471 E. Broad St., Ste. 1620 Columbus, OH 43215 -----Original Message----- From: Museum on Main Street [mailto:[log in to unmask]] On Behalf Of Sheila Kay Bricher-Wade Sent: Thursday, July 19, 2012 9:30 AM To: [log in to unmask] Subject: Re: trucking contract Hello Jack, I am the program coordinator for the Wyoming Humanities Council and am trying to figure out the cost of using UHauls or private individuals to move our MoMS exhibit around the state. I very much appreciated the email you sent about moving the MoMS exhibit. I am contacting some of the other states and exploring various options. My guard contact says that if they do it they have to charge to avoid unfair competition. Problem is I am not sure if they mean the rate a shipping company, a moving company or what we would pay volunteers to drive UHauls. I need to come up with some figures and am wondering about per diem and fuel costs. Do you pay the gentleman with the box truck a set amount or do you pay per diem and mileage? Thanks for any help you are able to provide. If you have documents you can share that would be great - I know everyone is busy! Sheila Bricher-Wade Program Coordinator Wyoming Humanities Council 307.721.9246 CELL 307.214.7225 Courage is what it takes to stand up and speak; courage is also what it takes to sit down and listen. Winston Churchill From: Museum on Main Street [mailto:[log in to unmask]] On Behalf Of Jack Shortlidge Sent: Wednesday, June 06, 2012 8:20 AM To: [log in to unmask] Subject: Re: trucking contract Hi Alex, Our experience with shipping MOMS in Ohio used to be the same as what Ken said about Montana (which I admire--there's a lot of distance in your state!). In short, two staff drove the exhibit crates around to each site ourselves in a rental truck. For the last two MOMS tours, though, we have had a gentleman who is a member of a county historical society who has done the exhibit transport for us in his own box truck. His county hosted the Between Fences exhibit in 2008 and at our first orientation meeting he talked about his interest in doing the transporting. We tried him out and everything went fine with that exhibit tour and with the next one, which was New Harmonies. He has also moved another traveling exhibit for us a few times, a photo exhibit that Council staff designed ourselves. I know that other states have made other arrangements. You might talk with David Morgan in Mississippi if you haven't already. I believe their Council uses drivers from a truck driving school associated with a community college, or something like that. New Mexico a few years ago had a contact with their state national guard (I don't know how) and I believe the guardsmen were transporting a MOMS exhibit between its sites for them (might have been Key Ingredients). There seem to be lots of solutions to the exhibit transporting issue. It depends on who you know, what you want to do yourself, and also what the MOMS staff will deem okay. All the best with your search, Jack Jack Shortlidge Senior Program Officer Ohio Humanities Council 471 E. Broad St., Ste. 1620 Columbus, OH 43215 -----Original Message----- From: Museum on Main Street [ mailto:[log in to unmask]] On Behalf Of Stolz, Kenneth Sent: Tuesday, June 05, 2012 3:33 PM To: [log in to unmask] Subject: Re: trucking contract Sorry Alex - we just rented a 35ft Ryder truck and drove it around ourselves J. ~ Ken Stolz Associate Director, Administration <http://www.humanitiesmontana.org/> 311 Brantly, Missoula, MT 59812 (406) 243-6022 (desk) or (406) 544-0572 (cell) <http://humanitiesmontana.org/donate/40at40.php> From: Museum on Main Street [ mailto:[log in to unmask]] On Behalf Of Alex Buell Sent: Tuesday, June 05, 2012 2:17 PM To: [log in to unmask] Subject: trucking contract Hi everyone, We're new to MOMS and in the process of courting a local truck driving school to help move the exhibit from site to site. We've never contracted anyone in this capacity. Does anyone with some similar experience have a sample contract they might be able to share? Thanks, Alex Buell Program Coordinator Florida Humanities Council 599 Second Street South St. Petersburg, FL 33701 Phone: (727) 873-2001 Fax: (727) 873-2014 www.flahum.org