Here at the Met we maintain a single constituent record and enter attribution qualifiers in the Prefix field. Role is reserved for the specific activity (Artist,
Designer, Manufacturer, Engraver, etc..) Creating separate constituents for each variation would be too unwieldy for us. We would need to create 37 versions of Rembrandt alone!
If we need to query objects where a specific artist is the known maker we can query records where prefix is empty.
All our reports are designed to print prefix if the field is populated.
Jennie
Jennie Choi
Senior Manager of Collections Information
Digital Media
The Metropolitan Museum of Art
T: 212-650-2424
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Moxley, Jeri
Sent: Wednesday, December 12, 2012 10:49 AM
To: [log in to unmask]
Subject: Re: TMS Question: Which is better?
Hi Gillian/all,
Yes, we wouldn't need the distinction for our Paintings collection. As with many standards, the make-up of the collection plays a significant role in determining best practice.
Jeri
Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102
On Wed, Dec 12, 2012 at 10:16 AM, Essam, Gillian <[log in to unmask]> wrote:
Hi Jeri
I’m afraid that the nature and size of the collection at NG London is such that we never need
to search attribution qualifiers so precisely!. We have only 2318 works in the permanent collection and none of them are reproductive prints. However, we do need to list and group them in a very specific order in lists of objects.
Gillian
Gillian Essam
Collection Information Manager
The National Gallery
Trafalgar Square
London WC2N 5DN
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]
On Behalf Of Moxley, Jeri
Sent: 12 December 2012 15:00
To: [log in to unmask]
Subject: Re: TMS Question: Which is better?
Hi Gillian,
How do you query for works made by the artist, excluding works made in their workshop?
For that need, we maintain separate constituents for each. In those cases where we're able to identify the workshop printer, we link their name with a role of 'Workshop Printer'
Jeri
From: Essam,
Gillian [mailto:[log in to unmask]]
Sent: Wednesday, December 12, 2012 09:56 AM
To: [log in to unmask] <[log in to unmask]>
Subject: Re: TMS Question: Which is better?
We also use Prefix field (also Suffix field for ‘and workshop’, ‘and student’ etc). It allows
easy searches for anything related to the artist and ensures that any updates to the constituent information are made in one record, which gives a greater chance of accuracy in maintaining the data.
Whichever way you do it, if you want the various degrees of attribution to an artist to sort
in a specific sequence in lists, reports or other outputs, you will need to specify this in the logic of the output. For example, if you want autograph works by the artist to be followed by those with the prefix ‘attributed to’ then ‘workshop or studio of’,
then ‘circle of’ etc on the artist page on your website.
Gillian
Gillian Essam
Collection Information Manager
The National Gallery
Trafalgar Square
London WC2N 5DN
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]
On Behalf Of Smith, Jeffrey
Sent: 12 December 2012 14:33
To: [log in to unmask]
Subject: Re: TMS Question: Which is better?
We use the Suffix field as a modifier for these types of relationships. It prevents numerous various
of the same Constituent record.
Examples:
Constituent record = John Doe
Suffixes: Workshop of, Attributed to, School of, etc.
If you build the use of these into all reports and always allow for them if needed, it’s a big help.
Also the TMS 2010 Attribution label is a way to go to, if you really need to customize further.
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]
On Behalf Of Lucille Stiger
Sent: Wednesday, December 12, 2012 9:03 AM
To: [log in to unmask]
Subject: TMS Question: Which is better?
Hi,
The scenario is when you have an artist named John Doe. But you also have a work created by "Circle of John Doe" and "Workshop of
John Doe." What is the best way to handle this in terms of listing the artist in reports and label views: create separate constituents for Circle of John Doe and Workshop of John Doe, put "Circle of" and "Workhop of" in the prefix field of the artist John
Doe when applicable, or create additional roles for "Circle of" and "Workshop of" to be used in place of the role "artist."
Any guidance would be greatly appreciated.
Sincerely,
Lucille
Lucille Stiger
Registrar
Allen Memorial Art Museum
440.775.8668
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
----------------------------------------------------------------
Seduced by Art: Photography Past and Present
31 October 2012 - 20 January 2013
Book now:
http://www.nationalgallery.org.uk/seduced-by-art
Sign up for news, offers and exclusive competitions from the
National Gallery:
http://www.nationalgallery.org.uk/what/news/subscribe.htm
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
----------------------------------------------------------------
Seduced by Art: Photography Past and Present
31 October 2012 - 20 January 2013
Book now:
http://www.nationalgallery.org.uk/seduced-by-art
Sign up for news, offers and exclusive competitions from the
National Gallery:
http://www.nationalgallery.org.uk/what/news/subscribe.htm
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to
[log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.