Reminding users to update the attribution label is an ongoing effort and is definitely a training issue.  There is a report I run monthly (see attached) to see what Constituent records have been changed since a given date and what object records may be effected.  By looking down the list of Constituents to see which changes involved names and then looking at the list of related objects you can see where the current attribution label does not conform to a change in the Constituent name.  There are usually not too many of these each month, but there are always a few. It would be nice if attributions could be updated when a change in the Constituent name was entered.  Monitoring attributions is an ongoing task.

As far as the Use in Attribution check box goes, it’s not meant to stay checked.  You check it for the desired Constituents when you’re ready to create a new attribution label and then you click on the Create Label button to automatically generate the Forward and Inverted Display texts.  Assuming that the Constituents are in the desired display order and you’ve entered the appropriate Prefix, Suffix, etc. on the Cross-Reference  Information tab, the Create Label button should produce the Attribution correctly.  You can always enter or edit the Forward and Inverted Display fields manually if that’s necessary.  The Use in Attribution checkbox is a one-time thing and needs to be reselected if you’re generating a new attribution with the Create Label button.

Hope this is helpful.

Sue Finkel

Collections Information Systems Coordinator

Registrar’s Office

National Gallery of Art

Washington, DC

Along these same lines, does anyone else have the problem of the attribution label not sticking when you close the constituent box?  When we make updates and actually remember to check the attribution box (Like Ella, I’d like this to be more automated too…), when we close the constituent assistant, and open it back up, the box is unchecked again. 

Hopefully my problem is one of those idiot things that I should have known or realized…. But I’m very interested in Ella’s request too!

David

Has anyone found a solution to make the attribution forward display label feature in tms2010 more automatic? 

For example, when someone updates the spelling of an artist’s name in the constituent record, it is automatically updated in objconstituents, but it still requires a one-at-a-time manual update in all of the associated object records.  Has anyone found a workaround to make this easier to do?

A second problem we encounter are users who forget that the attribution label is there and don’t update it when they update or change constituents.  I have a lot of cataloguers making changes to obj constituents and while I can communicate to everyone to look at attribution label, I would love a reminder or alert or something to happen at the point of data entry to either update the attribution label or ask the user if they want to update the attribution label at the same time. 

Both of these examples have caused me not to use the attribution label as much as I would like to.  Has anyone found workarounds that help?

Ella

Ella Rothgangel

Collections Information & Imaging Administrator

Saint Louis Art Museum

One Fine Arts Drive, Forest Park

St. Louis, Missouri  63110

314.655.5408

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