I third the request!
We would also love to have a similar feature but somewhat the other
direction. We'd like to lock Credit Lines and Object Status after an object
is updated by the Registrars but only for records we specify. So same
solution, just slightly different problem. If we had this sort of granular
control I could imagine it could be implemented for a variety of reasons.
Robyn Sanford
Head of Collection Information
Los Angeles County Museum of Art
5905 Wilshire Blvd.
Los Angeles, CA 90036
p: 323.857.4769
f: 323.847.6213
e: [log in to unmask]
On Fri, Mar 8, 2013 at 10:51 AM, Aylsworth, David <[log in to unmask]>wrote:
> You mean I didn’t come up with a completely unique question?! Much
> better and more succinctly stated, Jeri…. As usual. Maybe something that
> can be put into a future upgrade? ****
>
> ** **
>
> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]]
> *On Behalf Of *Moxley, Jeri
> *Sent:* Friday, March 08, 2013 12:49 PM
> *To:* [log in to unmask]
> *Subject:* Re: Locking records****
>
> ** **
>
> Excellent question, David. Our curators would like to lock core fields of
> specific object records once the curator approved box is checked, to
> control any further edits after the approval, with the ability to
> lock/unlock being restricted to those who review and approve the cataloging
> for their department.****
>
>
> ****
>
> Jeri Moxley
> Manager, Collection and Exhibition Technologies
> The Museum of Modern Art
> 11 West 53 Street, New York, NY 10019-5497
> Tel. (212) 708-9599 Fax. (212) 333-1102****
>
> ** **
>
> On Fri, Mar 8, 2013 at 1:16 PM, Aylsworth, David <[log in to unmask]>
> wrote:****
>
> I think what I’m asking about is not supported by TMS, but since I was
> asked about it, I thought I’d ask if anyone out there has done something
> like this.****
>
> ****
>
> We would like to have the ability to grant certain users in any given TMS
> department the security access that would let them “lock” selected fields
> in that record so that people in other departments cannot make changes
> without the record being “unlocked”.****
>
> ****
>
> Speaking vaguely, I’m probably not making sense, so with a specific
> example, we want our Registrars to be able to have complete access to enter
> and manipulate data in fields on a record up until a certain time. That
> time would be when the responsible curator has reviewed the data in the
> fields, and made their changes to it that they approve. The Curator wants
> to then “lock” the basic tombstone fields so that no one else (including
> registrars who initially entered the data into those fields) could make any
> further changes to the data.****
>
> ****
>
> Am I describing this clearly enough? Have any of you done this?****
>
> ****
>
> Thanks, and happy Friday.****
>
> ****
>
> David****
>
> ****
>
> *David Aylsworth*****
>
> Collections Registrar****
>
> ****
>
> Museum of Fine Arts, Houston****
>
> P.O. Box 6826****
>
> Houston, TX 77265-6826****
>
> ****
>
> telephone: 713-639-7824****
>
> fax: 713-639-7780****
>
> [log in to unmask]****
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