I forgot about "Copy to Entire Selection" - I will definitely take a look at that.
Thanks to everyone for the good suggestions - this is all really helpful.
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Bethany Bannister-Andrews
Sent: Friday, April 26, 2013 4:24 PM
To: [log in to unmask]
Subject: Re: extended labels in TMS
Amber and others,
I think I found a solution to repeatedly copy and pasting text entries. I was searching for something else in the TMS eNewsletters and found this tip from the March 2012 edition. If you right click on a text entry, you can choose "Copy to Entire Selection" - adding it to all the records in your current search. I think that might be the solution!
Bethany Bannister-Andrews
Collections Technician, Shangri La
Doris Duke Foundation for Islamic Art
4055 Papu Circle
Honolulu, HI 96816
(808) 792-5505
www.shangrilahawaii.org<http://www.shangrilahawaii.org/>
Follow Shangri La:
[Description: Description: Description: facebook,logo,social,social network,sn]<http://www.facebook.com/pages/Shangri-La-Doris-Duke-Foundation-for-Islamic-Art/202214289815530> [Description: Description: Description: cid:image002.jpg@01CC576E.02DB0930] <http://blog.shangrilahawaii.org/wordpress/> [Description: Description: Description: cid:image003.jpg@01CC576E.02DB0930] <http://vimeo.com/user6902493>
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Garton, Susan
Sent: Friday, April 26, 2013 5:14 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: extended labels in TMS
Hi Amber,
The Smithsonian National Portrait Gallery adds exhibition labels as text entries, and we use a modified version of this exhibition label as a "web label", which is used on eMuseum and also in a few reports that we use for other purposes. Reports can filter on date and/or Text Type. I finally wrote one that includes a parameter field providing a drop-down to allow people to select which Text Type(s) they want to include in a report. We'll probably need to begin using more of the Text Entry fields more systematically in the future (like Purpose and Status, which we're a bit loose about,) but we're getting by okay this way so far. We copy & paste into multiple records when necessary. Copying text entries to a package of records is definitely coming soon. We are on TMS 2012, and I don't see it but may just no know where to look.
Sue Garton
Data Administrator
National Portrait Gallery
(202) 633-8554 / [log in to unmask]<mailto:[log in to unmask]>
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Bethany Bannister-Andrews
Sent: Thursday, April 25, 2013 5:06 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: extended labels in TMS
Amber,
Here at Shangri La, we use Text Entries like that, and also for other types of information about objects that needs more organization than the free text fields in the Notes tab allow for (we do use those, too, for less structured information). So we have a variety of text types, like "Web Description", "Research Report," "Email Correspondence," "Exhibition Label," and "Exhibition Didactic," etc. Having a date and author (usually a curator or scholar) for the entry really helps with seeing a history of the text about an object (such as if one curator created label copy, but then another in future chose to write different copy), and the text type field makes it easy to identify what the text is intended for. I think you guys are on the right track.
I'm not sure I have any helpful advice about text for a group of objects, though - if I encounter that, I end up just copy and pasting it in to the different object records. We are in 2010, though - perhaps batch text entry creation is available in 2012 or beyond?
Bethany Bannister-Andrews
Collections Technician, Shangri La
Doris Duke Foundation for Islamic Art
4055 Papu Circle
Honolulu, HI 96816
(808) 792-5505
www.shangrilahawaii.org<http://www.shangrilahawaii.org/>
Follow Shangri La:
[Description: Description: Description: facebook,logo,social,social network,sn]<http://www.facebook.com/pages/Shangri-La-Doris-Duke-Foundation-for-Islamic-Art/202214289815530> [Description: Description: Description: cid:image002.jpg@01CC576E.02DB0930] <http://blog.shangrilahawaii.org/wordpress/> [Description: Description: Description: cid:image003.jpg@01CC576E.02DB0930] <http://vimeo.com/user6902493>
Bethany
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Morgan, Amber
Sent: Thursday, April 25, 2013 10:26 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: extended labels in TMS
Hi List,
We're planning on adding some of our extended label copy into TMS. I'm not sure if "extended label copy" is common nomenclature; basically this would be the curatorial/educational commentary about an object. On the notes tab, there are number of fields that probably can serve this purpose, and maybe some of you are using them. However, we have so many different label types that I'm thinking Text Entries will be the way to go. That way, each object could have more than one label that we can pull depending on our current needs. If anyone else is doing this, it would be great to hear from you and discuss what kind of standards you have developed.
One thing that is really challenging us is that we often have label copy that covers groups of objects. For example, we might gather a number of works depicting Campbell's Soup and then just have one block of text describing Warhol's Campbell's works. Or we might pull some of his early drawings and include text about early commercial work. And of course, Warhol worked in multiples so any text that applies to one portrait of Mao could very well apply to all of the Maos in the collection. Has anyone else dealt with this? I could just copy the same label into every possible object, but I'm wondering if there's an easier, smarter way.
Any advice would be greatly appreciated!
Best regards,
Amber
the warhol:
Amber E. Morgan
Associate Registrar
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