Our use of this field has changed over time, based on the fact that our Notes field is Public on eMuseum, but Curatorial Remarks is not.
Actually I’ve been working on my manual today, and have the old and new right in front of me. Here is how we originally used it:
We made a change to add more informative comments to the regular Notes field, like the one above about galoshes. We thought things like that would be of interest to people.
We do also use this field now to leave in-house notes. If something has a Status Flag of Photography Needed, the cataloger may specify a Photography Note: Please take a detail of the label attached on verso of quilt. (Smith 6/24/2013)
Here is the slight change to the manual (please forgive any formatting, it is a work in progress…)
Diane.
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Diane Lee | Collections Manager
[log in to unmask] | (860) 236-5621 x(242)
Connecticut Historical Society | One Elizabeth Street | Hartford, CT 06105 | www.chs.org
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Garton, Susan
Sent: Monday, June 24, 2013 1:32 PM
To: [log in to unmask]
Subject: Re: "Curatorial Remarks" vs. "Notes" TMS fields
Marisa,
Thank you for asking this question! We have some unintended cross-over between these two fields as well, so I’m interested to hear how others use them. Generally speaking, we use the Curatorial Remarks field to indicate the source of our data, since not all of our records are NPG objects that were catalogued by curatorial departments; we do also enter in Curatorial Remarks “notes” about the object that are for in-house use only. The Notes field we tend use for the kind of information that might go online or on an object label; however, we do not currently use the Notes field on our website.
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Marisa Szpytman
Sent: Monday, June 24, 2013 12:09 PM
To: [log in to unmask]
Subject: "Curatorial Remarks" vs. "Notes" TMS fields
Hi TMS Listserv,
We are reevaluating some of our standards for the text entry fields in TMS, and two that are being particularly tricky are the ‘Curatorial Remarks’ and the ‘Notes’ fields. In our basic practices manual, ‘Curatorial Remarks’ is described as being for general comments concerning the object, but is also not restricted just to curators. Departments that currently have access to the ‘Curatorial Remarks’ field include Registrar, Collections Management, and Conservation. The ‘Notes’ field was not originally intended to be for permanent information, but for notes on entry fields that needed to be corrected or additional information that needed to be added to the TMS record or physical file, and removed with those tasks were completed.
In reality, the standards set up above are not followed. The problem is that these two fields have become interchangeable in terms of use, with curators putting their comments in the ‘Notes’ field and information that is not intended to be permanent put into ‘Curatorial Remarks’.
I would like to know what criteria other museums use to differentiate between these two text entry fields in TMS. Input from museums using any version of TMS are appreciated!
Thank you!
Marisa Szpytman
Registrar Intern
Detroit Institute of Arts
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