New-York Historical Society
Job Title: Museum Content and Technology Administrator
Department: Collections Management
Reports to: Collections Manager
Date: September 24, 2013
Job Summary
This position is charged with the continuous maintenance and enhancement of the Society's Museum Division collections database and content, as well as troubleshooting database-related end-user problems. The administrator works within the Collection Management team and in collaboration with Museum Curators in establishing guidelines for cataloging and data entry; developing and maintaining output reports, monitoring webpage interfaces, and training new database users.
Major Responsibilities
Responsibilities include the management of TMS (The Museum System) in support of the N-YHS Museum Division. This includes TMS Configuration (adding new users, configuring user security groups, adding location/data fields, etc.), TMS data entry, and writing and editing reports in Crystal Reports, while providing for proper and consistent data entry as per approved museum standards; supporting the Collections Management Department in establishing guidelines in collaboration with curatorial staff for how and where cataloguing and other data is entered into the database; development of ongoing training workshops for all staff to ensure effective use of the database as a tool for research; development and implementation of strategies for data clean-up.
The Database Administrator will maintain a working knowledge of systems and software, and inform staff of upgrades as appropriate; will coordinate with the museum’s Information Technology department for maintenance of back-up systems; will maintain and update TMS user manuals; and will create new working reports as required by all departments.
Additional Responsibilities
Additional responsibilities include database image processing, occasional technological advisement to management and liaison with IT department on general technical issues relating to the Museum Division. Additionally, gather images and information about exhibitions for use on the website as well as to monitor and report about ongoing problems and issues with the collections website to PR, IT and the website developer. Will also manage information and images on e-museum.
Special projects may be requested, such as the assistance with Powerpoint presentations, etc.
Knowledge and Skill
The ideal candidate should have prior museum experience and strong knowledge of computer hardware and software, and of databases broadly construed. MS SQL Server, MS Access, and The Museum System (TMS) and Crystal Reports experience required. Photoshop, Bobcat and Filemaker experience preferred. IIS/ASP experience is a plus.
Must possess excellent communication skills, be committed to working in a team environment and have a BA [MA preferred] in Art History/American History and/or Museum Studies. MCDBA certification preferred.
For consideration please send cover letter, resume and salary requirements to [log in to unmask]. In the subject line please reference the job title. The New-York Historical Society is an Equal Opportunity Employer.
--Scott Wixon
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