Hi all:
I’m all for creative solutions to meet your needs…I have one more suggestion for tracking exhibition rotations – create a group of exhibition records, one for
‘rotations’ and then one for ea. specific rotation, then link the records together via Parent-Child relationship [the ‘rotations’ record being the Parent]. Here’s a screenshot of what this looks like in my training db…note the dummy end date for this ‘parent
record’:
…and in Hierarchy view, you can see the specific ‘child’ rotation records [after you link them] …
I called the relationship “Permanent collection rotations” [for parent] and “…rotation 1, rotation 2, etc…”. [for children]. But you could name the parent @
“Long-Term Exhibitions” and “LTR Rotation 1, LTR Rotation 2, etc .”…that’s up to you.
The advantage to tracking rotations this way is that a loan [or loans] related to a specific rotation is linked to that specific rotation. And ea. rotation
has its own list of objects, begin/end dates, and may even have a different curator, be in a different location in galleries, etc. And you can use the standard ‘sections’ and ‘sub-sections’ fields. And this method allows you to take advantage of more standard
Crystal reports [rather than having to create custom reports, which as you know, need to be updated by someone on your end when you update your version of TMS……].
What do you think?
Annie
----------
Annie Van Assche
|
Associate Trainer and Project Manager
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| 646.733.2239 x224
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www.gallerysystems.com
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Janine Butler
Sent: Monday, October 21, 2013 2:04 PM
To: [log in to unmask]
Subject: Re: Long-term exhibit with rotations
Hi Bethany,
Here at the McMichael we use the venue option in the Exhibition module for each rotation. We are the venue for every rotation and include and exclude objects as required, but the dates for each
venue reflect each rotation's dates, and under remarks we note "1st rotation", "2nd rotation", etc. We then run the
Venues--Included Objects report when we want to check what was used in each rotation. We're using TMS 9.35 still (sigh), but I'm assuming newer versions of TMS retain the venues option in the Exhibition module.
Janine Butler, Registrar
McMichael Canadian Art Collection
(905) 893-1121, ext. 2252
Karine Giboulo's Small Strange World(s),
October 12, 2013 to January 26, 2014
Dark. Brave. New. Tiny dioramas with big messages.
You Are Here: Kim Dorland and the Return to Painting,
October 26, 2013 to January 5, 2014
Stunning new work paired with iconic paintings by Tom Thomson, David Milne, and the Group of Seven.
From: Bethany Bannister-Andrews <[log in to unmask]>
To: [log in to unmask],
Date: 10/17/2013 07:11 PM
Subject: Long-term exhibit with rotations
Sent by: "The Museum System (TMS) Users" <[log in to unmask]>
Hi, TMS users,
We have a long-standing exhibit at a nearby museum and although the exhibit doesn’t change much (title, subject), some of the objects are rotated in and out periodically depending on conservation/display
guidelines and involvement in traveling exhibits. We have this exhibit in our Exhibitions module, and the objects and the associated loans are linked to it – those lists will likely only grow with time. However, we’re wondering how other institutions have
dealt with a similar type of exhibit in TMS, in terms of organizing the rotations and making it easy to see what was rotated in and out and for how long. Until recently, we haven’t used the Exhibition Module extensively, and we are not sure if there are any
great features or tricks that we might be missing out on.
Thanks for the help in advance!
Bethany Bannister-Andrews
Collections Technician, Shangri La
Doris Duke Foundation for Islamic Art
4055 Papu Circle
Honolulu, HI 96816
(808) 792-5505
www.shangrilahawaii.org
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