Here at the Mosaic Templars Cultural Center, we have set up our study collection as a separate department, and we also use the prefix “S” in front of our study collection catalog numbers. We also flip the order of our catalog numbers so that an object can be clearly identified (ie. 2014.03.006 for an accessioned catalog number and S02.2014.003 for a study collection catalog number). We are fairly small museum in that we do not have several museum divisions accessing TMS. We only have three people including myself that use TMS. So we maintain two departments in TMS, our permanent accessioned collection and our study collection. We are state agency, and we are mandated to maintain the two collections. Also when viewing a record in TMS in the Objects module, since we elected to set up the study collection as a separate department, “Study Collection” will appear below the Catalog number automatically.

Hope this helps,

Thanks,

Bryan McDade

Curator of Collections

Office: (501) 683-6278

Work Cell: (501) 218-6826

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Mosaic Templars Cultural Center

501 West Ninth Street

Little Rock, AR 72201

Main Line: (501) 683-3593

Fax: (501) 682-5866

www.mosaictemplarscenter.com

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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sarah Gillis
Sent: Wednesday, June 11, 2014 11:36 AM
To: [log in to unmask]
Subject: Re: study collections

I am also interested in hearing responses to this question as we are on the cusp of addressing a similar issue!

Best Regards,

Sarah Gillis | Assistant Registrar, Image Management

WORCESTER ART MUSEUM / www.worcesterart.org
fifty-five salisbury street / worcester, massachusetts 01609
508.799.4406/ direct 508.793.4427 / fax 508.799.8638

NOW ON VIEW

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Cathryn Goodwin
Sent: Wednesday, June 11, 2014 11:23 AM
To: [log in to unmask]
Subject: study collections

Hi everyone -

we are considering establishing a study collection for objects useful for teaching, but not of exhibition quality - have others done this? we are considering an object status to delineate these works, but possible a new department is warranted? Any experiences would be appreciated.

thanks

cathryn

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