Susan, A couple years back I scraped your site for photographers in your collection (identified 984 of them) & flagged them in our db. Since I've been aggregating (and researching) photographers' bios, I may have dates you lack for some of these. Happy to send you back info on these names. On Wed, Aug 6, 2014 at 12:20 PM, Garton, Susan <[log in to unmask]> wrote: > Our death date field does *not* auto-populate, and we leave it blank (or > “0”) for living constituents. I frequently search for living sitters and > artists this way. To avoid also getting sitters or artists with no life > dates entered, I include a second line in the query for “Begin Date not > equal to 0”. > > > > For constituents who are known to be deceased but whose death date is not > known, we enter an End Date of 100 years after the birth date and then edit > the display date field as appropriate. Even if we have no exact birth or > death date, we enter the earliest possible birth date and the latest > possible death date and then enter something like “born mid-19th Century” > or “17th – 18th Century” or “died mid-19th Century”. If we can’t even > determine what century a constituent lived in, we leave the dates blank. > > > > Every few years, I look for constituents whose birth date is 100+ years > ago but who have no death date entered (i.e. End Date=0.) I have an intern > look for death dates for these. We do this for sitters and artists of our > Catalog of American Portraits research records, but inevitably we also find > death dates for a few of the lesser known sitters and artists in our own > collection who have died unbeknownst to us. > > > > *Sue Garton* > > National Portrait Gallery > > (202) 633-8554 | [log in to unmask] > > > > *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] > *On Behalf Of *David Lowe > *Sent:* Wednesday, August 06, 2014 11:12 AM > > *To:* [log in to unmask] > *Subject:* Re: Artist Begin and End search dates > > > > We also give 100 years for persons living or death unknown. For artists or > entities for which we have only active dates, we give those in decade > increments: a photo studio I know existed in 1859 would be "active 1850s", > Begin Date 1850, End Date 1859. For a studio active from 1859-1862: "active > 1850s-1860s", Begin 1850, End 1869. I then use the Addresses to refine that > info. I've commandeered Display Name 2 for a display date (1859-1862), and > record the studio address there, with the search dates. I also record birth > and death dates & locations here. > > On Wednesday, August 6, 2014, Delmas-Glass, Emmanuelle < > [log in to unmask]> wrote: > > Eddy, > > > > At the YCBA we follow the guidelines from CCO: > http://cco.vrafoundation.org/downloads/PartThree_A1-PersonalCorporateName.pdf > > That is we estimate active constituents’ lives to be 100 years. An artist > born in 1933 will have a Begin Date of 1933 and an End Date of 2033. I > maintain and correct the constituents authority records as needed. > > The goal is to always be able to query on indexed life dates. > > > > I hope this helps. > > > > Emmanuelle > > > > Emmanuelle Delmas-Glass > > Collections Data Manager > > Collections Information and Access > > Yale Center for British Art > > 203-410-4069 > > http://britishart.yale.edu/collections/search > > > > > > > > *From:* The Museum System (TMS) Users [mailto:[log in to unmask] > <[log in to unmask]>] *On Behalf Of *Williams, Scott > *Sent:* Wednesday, August 06, 2014 8:44 AM > *To:* [log in to unmask] > *Subject:* Re: Artist Begin and End search dates > > > > Hi Eddy — > > > > Generally speaking, we have a value of 0 as the End Date for living > artists. Where this causes us trouble is when you do not have a death date > for artists known to be dead. In the date label you can clarify this with > something like ‘active 1789-1803’ or ‘ca. 1450’ but we would shy away from > putting 1803 or 1450 in the End Date field. Over time by including > non-death dates in this field we will no longer be able to make assumptions > about copyright based on the value of End Date. > > > > Of course active dates could be entered in the ‘Historical dates’ table > but that still leaves the question of what type of value is entered into > End Date for artists with unknown death dates. > > > > Cheers, > > Scott > > > > > > *From: *Eddy Almonte <[log in to unmask]> > *Reply-To: *"The Museum System (TMS) Users" <[log in to unmask]> > *Date: *Tuesday, August 5, 2014 at 5:50 PM > *To: *"[log in to unmask]" <[log in to unmask]> > *Subject: *Artist Begin and End search dates > > > > Hey everyone, > > > > I’m wondering how everyone uses artist’s birth and death dates in the > Constituents module. In our TMS, we use the Begin and End Search Date > fields. If an artist is still active and alive, we just fill the Begin > Search Date with the year they were born and TMS automatically fills the > End Search Date with that same year. If we know the time of death, then we > fill the End Search Date field with that year. For example, if an artist > was born in 1979 and is still alive, both the Begin and End Search Date > fields will have 1979 filled in. > > > > This hasn’t been a problem until I’ve recently tried to query all active > artists in our collection who are still alive. This wouldn’t be an issue if > the End Search Date field were blank or ‘0’, for example. Should that field > be blank since the beginning? Would doing an advanced search of > Objects-related constituents with End Search date equal to ‘0’ would have > solved my query problem (if all End Search Dates were zero for alive > artists)? I would love to hear how other institutions are using these > fields. > > > > Thanks in advance!! > > Eddy > > > > *Eddy Almonte* > > Assistant Registrar > > Colección Patricia Phelps de Cisneros > > 2 East 78th Street > > NYC 10075 > > T 646.448.8324 <212.717.6080> > > *www.coleccioncisneros.org <http://www.coleccioncisneros.org/>* > > *www.orinoco.org <http://www.orinoco.org/>* > > *conversaciones/conversations <http://vimeo.com/62726873>* > > *find us on facebook <http://www.facebook.com/cisneroscollection>* > > > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.