Hi Everyone, This is all very interesting! What dates do you use for search dates when the artist is actually a culture, say "Pima" or "Yoruba." Best, Lucille On Wed, Aug 6, 2014 at 1:38 PM, Delmas-Glass, Emmanuelle < [log in to unmask]> wrote: > I think when there is uncertainty about people's death date or when the > person is still alive CCO recommends using 100 year span, and an end date > of 9999 for companies and organizations. The thought here is that the > activity of an institution can span many decades even centuries, unlike > people of course, so even if people's life dates are estimated the span > makes sense. > > Emmanuelle > > On Aug 6, 2014, at 12:43, "David Lowe" <[log in to unmask]> wrote: > > Hmm, I like that 9999 solution to separate the living from the > undocumented dead. I may adopt that, and keep the 100 year rule for the > clearly departed. > > On Wednesday, August 6, 2014, Milby, Jessica <[log in to unmask]> > wrote: > >> Just to weigh in with an alternative for living artists anyway…we enter >> the end search date 9999, which works for searches and sorting, and (bonus) >> then all of the living artists are searchable by that end date. >> >> We don’t allow constituent data changes by anyone other than our >> collections information staff (generally). I’m not sure I’d choose this >> method, if I were relying on another type of user to make sure that Display >> Bio doesn’t end up with “1939-9999” by default instead of “born 1939” >> though. >> >> But I like this +100 years solution too--something to think about! >> >> --Jessica >> >> >> >> >> >> Jessica Milby >> Collections Information Project Manager >> >> Philadelphia Museum of Art >> >> Information and Interpretive Technology >> 215-684-7283 >> [log in to unmask] >> >> >> >> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] >> *On Behalf Of *Eddy Almonte >> *Sent:* Wednesday, August 06, 2014 12:13 PM >> *To:* [log in to unmask] >> *Subject:* Re: Artist Begin and End search dates >> >> >> >> Thanks everyone for all the input! This is definitely helpful as we >> reconfigure our standardization methods for TMS. >> >> >> >> Eddy >> >> >> >> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] >> *On Behalf Of *David Lowe >> *Sent:* Wednesday, August 06, 2014 11:12 AM >> *To:* [log in to unmask] >> *Subject:* Re: Artist Begin and End search dates >> >> >> >> We also give 100 years for persons living or death unknown. For artists >> or entities for which we have only active dates, we give those in decade >> increments: a photo studio I know existed in 1859 would be "active 1850s", >> Begin Date 1850, End Date 1859. For a studio active from 1859-1862: "active >> 1850s-1860s", Begin 1850, End 1869. I then use the Addresses to refine that >> info. I've commandeered Display Name 2 for a display date (1859-1862), and >> record the studio address there, with the search dates. I also record birth >> and death dates & locations here. >> >> On Wednesday, August 6, 2014, Delmas-Glass, Emmanuelle < >> [log in to unmask]> wrote: >> >> Eddy, >> >> >> >> At the YCBA we follow the guidelines from CCO: >> http://cco.vrafoundation.org/downloads/PartThree_A1-PersonalCorporateName.pdf >> >> That is we estimate active constituents’ lives to be 100 years. An artist >> born in 1933 will have a Begin Date of 1933 and an End Date of 2033. I >> maintain and correct the constituents authority records as needed. >> >> The goal is to always be able to query on indexed life dates. >> >> >> >> I hope this helps. >> >> >> >> Emmanuelle >> >> >> >> Emmanuelle Delmas-Glass >> >> Collections Data Manager >> >> Collections Information and Access >> >> Yale Center for British Art >> >> 203-410-4069 >> >> http://britishart.yale.edu/collections/search >> >> >> >> >> >> >> >> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]] >> *On Behalf Of *Williams, Scott >> *Sent:* Wednesday, August 06, 2014 8:44 AM >> *To:* [log in to unmask] >> *Subject:* Re: Artist Begin and End search dates >> >> >> >> Hi Eddy — >> >> >> >> Generally speaking, we have a value of 0 as the End Date for living >> artists. Where this causes us trouble is when you do not have a death date >> for artists known to be dead. In the date label you can clarify this with >> something like ‘active 1789-1803’ or ‘ca. 1450’ but we would shy away from >> putting 1803 or 1450 in the End Date field. Over time by including >> non-death dates in this field we will no longer be able to make assumptions >> about copyright based on the value of End Date. >> >> >> >> Of course active dates could be entered in the ‘Historical dates’ table >> but that still leaves the question of what type of value is entered into >> End Date for artists with unknown death dates. >> >> >> >> Cheers, >> >> Scott >> >> >> >> >> >> *From: *Eddy Almonte <[log in to unmask]> >> *Reply-To: *"The Museum System (TMS) Users" <[log in to unmask]> >> *Date: *Tuesday, August 5, 2014 at 5:50 PM >> *To: *"[log in to unmask]" <[log in to unmask]> >> *Subject: *Artist Begin and End search dates >> >> >> >> Hey everyone, >> >> >> >> I’m wondering how everyone uses artist’s birth and death dates in the >> Constituents module. In our TMS, we use the Begin and End Search Date >> fields. If an artist is still active and alive, we just fill the Begin >> Search Date with the year they were born and TMS automatically fills the >> End Search Date with that same year. If we know the time of death, then we >> fill the End Search Date field with that year. For example, if an artist >> was born in 1979 and is still alive, both the Begin and End Search Date >> fields will have 1979 filled in. >> >> >> >> This hasn’t been a problem until I’ve recently tried to query all active >> artists in our collection who are still alive. This wouldn’t be an issue if >> the End Search Date field were blank or ‘0’, for example. Should that field >> be blank since the beginning? Would doing an advanced search of >> Objects-related constituents with End Search date equal to ‘0’ would have >> solved my query problem (if all End Search Dates were zero for alive >> artists)? I would love to hear how other institutions are using these >> fields. >> >> >> >> Thanks in advance!! >> >> Eddy >> >> >> >> *Eddy Almonte* >> >> Assistant Registrar >> >> Colección Patricia Phelps de Cisneros >> >> 2 East 78th Street >> >> NYC 10075 >> >> T 646.448.8324 <212.717.6080> >> >> *www.coleccioncisneros.org <http://www.coleccioncisneros.org/>* >> >> *www.orinoco.org <http://www.orinoco.org/>* >> >> *conversaciones/conversations <http://vimeo.com/62726873>* >> >> *find us on facebook <http://www.facebook.com/cisneroscollection>* >> >> >> >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> To unsubscribe, send an email to [log in to unmask] with the >> following commands in the body of the email: >> >> signoff TMSUSERS >> >> // eoj >> >> You will receive a confirmation that your subscription has been removed. >> > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > You will receive a confirmation that your subscription has been removed. > -- Lucille Stiger Registrar Allen Memorial Art Museum 440.775.8668 To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.