Here at the AGO, we create 3 separate constituent records. Two – one for each spouse and an extra one for both, for the couple. The reason being that in some modules in TMS, like Loans for example, if the couple is loaning us objects we need to be able to reflect that and since there is only 1 main Primary Lender (Constituent), that we want to reflect in our receipts, we have to in that case, use the constituent for the couple. i.e. Mr. and Mrs. Smith.
Olga.
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Garton, Susan
Sent: Wednesday, September 17, 2014 9:00 AM
To: [log in to unmask]
Subject: Re: Constituent spouse names
We decide based on whether the two individuals also need to be used independently of one another. If they don’t, we enter either “John and Jane” in First Name - or – “Mr. & Mrs.” in Honorific and “John” in First Name. Sometimes, we add them as a couple and later have to separate them, but that isn’t usually too much work.
Sue Garton
National Portrait Gallery
(202) 633-8554 | [log in to unmask]
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of David Lowe
Sent: Tuesday, September 16, 2014 7:24 PM
To: [log in to unmask]
Subject: Re: Constituent spouse names
I also create separate records, often even in cases of spouse teams/collaborators. Photographers Bernd & Hilla Becher, for example: he has died and she is presumably working. I have as an alt name "Bernd & Hilla Becher" for each of them-
the attribution you'd see on most attributions.
On Tuesday, September 16, 2014, Meissner, Elizabeth A - (meissner) <[log in to unmask]> wrote:
I’m in the process of separating the spouses with their own records, then listing them both as donors or sources or whatever.
Betsi
***************************************
Betsi Meissner, Acquisitions Registrar
Center for Creative Photography
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Cristina Lichauco
Sent: Tuesday, September 16, 2014 3:39 PM
To: [log in to unmask]
Subject: Constituent spouse names
Forgive me if this has been discussed before, but how our other institutions handling spouses or partners in constituent records?
In our previous system we frequently had one record (with a display name in the form of Mr. A and Mrs. B XYZ) but going forward I am wondering whether it makes more sense to create separate records
for each person and link one or both to objects as appropriate.
Have you found a better way to handle couples in the constituent module?
Thanks!
Cristina Lichauco
Collections Database Administrator
Asian Art Museum
200 Larkin Street
San Francisco, CA 94102
(415) 581-3676
ON VIEW NOW
Gorgeous
June 20, 2014 – September 14, 2014
http://www.asianart.org/exhibitions_index/gorgeous
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