Hi everyone, I was wondering if anyone here ever creates TMS records for objects they don't own, but aren't loans either. Maybe there is a related painting to something in your collection that you really feel you need to track. Or maybe it's part of a complicated film cataloging project that involves one institution owning the intellectual copyright and another owning the physical media. I'm trying to figure out the best way of using the available fields in TMS, particularly the more administrative/accession-oriented fields. Collection: I'm thinking of using N/A, because this object isn't technically part of any of our collections, and I don't want to record another institution's collections in my database. Object Status: "Non-Accessioned Object" might work. It's an existing choice in the dropdown list but maybe we need something more explicit? Does "Non-Accessioned Object" still sound like we have the object in our museum? Object Type: None of our existing terms for that field make sense, so I think I'll need to create a new one, but I'm not sure what terminology is going to make sense here. Location: This will be fairly easy I think. I can create an off-site location, put some notes in there about "DO NOT MOVE," that sort of thing. We aren't going to track the location of these objects other than to say they aren't in our building and they aren't our responsibility. If anyone has entered these types of objects into TMS, and has recommendations, especially for the terminology, I would be grateful to hear from you. Best regards, Amber the warhol: Amber E. Morgan Collections Manager 117 Sandusky Street Pittsburgh, PA 15212 T 412.237.8306 F 412.237.8340 E [log in to unmask] W www.warhol.org<http://www.warhol.org/> The Andy Warhol Museum One of the four Carnegie Museums of Pittsburgh Email newsletter http://members.carnegiemuseums.org/email Membership http://members.carnegiemuseums.org/SupportCMP warhol: facebook<http://www.facebook.com/thewarholmuseum> | warhol: twitter<http://www.twitter.com/thewarholmuseum> The information contained in this message and/or attachments is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from any system and destroy any copies. Any views expressed in this message are those of the individual sender. To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.