Q1:   On the main menu screen of TMS we link to our SharePoint-based
Intranet page of "TMS Resources", which simply presents links to a list of
documents that explain various aspects of the system. Some are generated by
Gallery Systems, most by us. It seems to work well enough, but I think most
users to not access the documents often.

For notices about TMS, I either email the TMS user group directly or post
on our Intranet's "All Staff Announcements" page.

Q2: To create custom TMS-related documentation, I rely primarily on
creating documents in Word (that are then saved to pdf) and Excel
spreadsheets (when the data needs to easily filterable and sorted). I've
been thinking about creating a wiki or internal webpage, but think these
are more static re: re-using and re-presenting relevant content in various
parts of the resource than I would like. To get around this problem, I've
been looking into *DITA*: Darwin Information Typing Architecture. (For more
info see here http://www.dita-ot.org/ and here http://www.ibm.com/
developerworks/library/x-dita1/). There is supposed to be a variant that
works with SharePoint, but I have yet to get an assessment from our IT and
Web staff on its viability. (They are reluctant to use Java-based systems.)

If anyone out there has experience with DITA, I would love to talk with you.

Cheers,
Frances

On Fri, Mar 6, 2015 at 4:38 AM, TMSUSERS automatic digest system <LISTSERV@
si-listserv.si.edu> wrote:

> There are 2 messages totaling 26941 lines in this issue.
>
> Topics in this special issue:
>
>   1. Poll: Custom Main Menu URL page / User documentation (2)
>
> To unsubscribe, send an email to [log in to unmask] with the
> following commands in the body of the email:
>
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>
>
>
> On Mar 5, 2015, at 2:40 PM, Becka Cooling <[log in to unmask]<mailto:
> [log in to unmask]>> wrote:
>
> Dear Colleagues,
>
> Would you share with us your responses to these 2 questions --
>
> Question #1: What content do you put on the custom Main Menu landing page
> (below the Main toolbar when you start up TMS)? We're very interested to
> learn about how others are using this space creatively to communicate with
> TMS users. Current options that we are considering:
>
>   *   links to Intranet resources like user documentation / style guides /
> technical support
>   *   notices about scheduled maintenance / training / new features
>   *   a dashboard of internal-use statistics about collection cataloging
> (a breakdown by department of total number of object records, how many need
> what kinds of cataloging research/approval, how many have images, etc.)
> Question #2: What applications do you use to create custom user
> documentation? MS Word? Google Docs? An internal or external Wiki?
>
> Thank you!
>
> Becka Cooling
> Graduate Intern
> Collection Information and Access
> The J. Paul Getty Museum
> 310-440-7147<tel:3104407147>
>
-- 
Frances Lloyd-Baynes  |  Content Database Specialist
Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404

612-870-3189  |  [log in to unmask]  |  www.artsmia.org

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