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Q1: On the main menu screen of TMS we link to our SharePoint-based Intranet page of "TMS Resources", which simply presents links to a list of documents that explain various aspects of the system. Some are generated by Gallery Systems, most by us. It seems to work well enough, but I think most users to not access the documents often.

For notices about TMS, I either email the TMS user group directly or post on our Intranet's "All Staff Announcements" page.

Q2: To create custom TMS-related documentation, I rely primarily on creating documents in Word (that are then saved to pdf) and Excel spreadsheets (when the data needs to easily filterable and sorted). I've been thinking about creating a wiki or internal webpage, but think these are more static re: re-using and re-presenting relevant content in various parts of the resource than I would like. To get around this problem, I've been looking into DITA: Darwin Information Typing Architecture. (For more info see here http://www.dita-ot.org/ and here http://www.ibm.com/developerworks/library/x-dita1/). There is supposed to be a variant that works with SharePoint, but I have yet to get an assessment from our IT and Web staff on its viability. (They are reluctant to use Java-based systems.)

If anyone out there has experience with DITA, I would love to talk with you.

Cheers,

Frances

On Fri, Mar 6, 2015 at 4:38 AM, TMSUSERS automatic digest system <LISTSERV@si-listserv.si.edu> wrote:

There are 2 messages totaling 26941 lines in this issue.

Topics in this special issue:

1. Poll: Custom Main Menu URL page / User documentation (2)

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On Mar 5, 2015, at 2:40 PM, Becka Cooling <[log in to unmask]<mailto:[log in to unmask]>> wrote:

Dear Colleagues,

Would you share with us your responses to these 2 questions --

Question #1: What content do you put on the custom Main Menu landing page (below the Main toolbar when you start up TMS)? We're very interested to learn about how others are using this space creatively to communicate with TMS users. Current options that we are considering:

* links to Intranet resources like user documentation / style guides / technical support
* notices about scheduled maintenance / training / new features
* a dashboard of internal-use statistics about collection cataloging (a breakdown by department of total number of object records, how many need what kinds of cataloging research/approval, how many have images, etc.)
Question #2: What applications do you use to create custom user documentation? MS Word? Google Docs? An internal or external Wiki?

Thank you!

Becka Cooling
Graduate Intern
Collection Information and Access
The J. Paul Getty Museum
310-440-7147<tel:3104407147>

Frances Lloyd-Baynes | Content Database Specialist
Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404

612-870-3189 | flloyd-baynes@artsmia.org | www.artsmia.org