Hi Stephanie,

This is how we treat solander boxes at the AGO. As unit positions. See print screen below. This way no matter which shelf the solander box is on in a particular bay we can always locate it. Also, since the collection always grows we find ourselves expanding and adding new solander boxes that are not shelf-dependent.

Olga.



...........................

Olga Zotova

Associate, Collections Information Specialist

Collection Information & Resources

AGO - Art Gallery of Ontario

416.979.6660 ext. 262

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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Stephanie Allen
Sent: Wednesday, April 15, 2015 9:42 AM
To: [log in to unmask]
Subject: Locations for works in solander boxes



Hello group -



We are adding location records to TMS for all of our objects (finally!) I have created locations in the Location Authority for all of the obvious cabinets, shelves and drawers but we have multiple solander boxes on a single shelf.  We would like to be able to add that level of granularity to our TMS searches.



My question is: how would you record the location of objects in solander boxes?  The only thing I can think of is to create each solander box as a "unit position" in the location authority.



Our current location hierarchy is as follows:

Site: storage

Subsite: room number

Unit type: carriage and bay

Unit number: shelf/drawer

Unit position: solander box number?



Is this a sensible approach? Is there a better way?



Thanks all.



Stephanie



Stephanie Allen

Chief Registrar



Aga Khan Museum

77 Wynford Drive

Toronto | ON Canada M3C 1K1

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Phone: +1 416.646.4677 x7719

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