Hi Stephanie, This is how we treat solander boxes at the AGO. As unit positions. See print screen below. This way no matter which shelf the solander box is on in a particular bay we can always locate it. Also, since the collection always grows we find ourselves expanding and adding new solander boxes that are not shelf-dependent. Olga. ........................... Olga Zotova Associate, Collections Information Specialist Collection Information & Resources AGO - Art Gallery of Ontario 416.979.6660 ext. 262 [log in to unmask]<mailto:[log in to unmask]> www.ago.net<http://www.ago.net> [cid:image001.jpg@01D07766.2D6D6D20] From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Stephanie Allen Sent: Wednesday, April 15, 2015 9:42 AM To: [log in to unmask] Subject: Locations for works in solander boxes Hello group - We are adding location records to TMS for all of our objects (finally!) I have created locations in the Location Authority for all of the obvious cabinets, shelves and drawers but we have multiple solander boxes on a single shelf. We would like to be able to add that level of granularity to our TMS searches. My question is: how would you record the location of objects in solander boxes? The only thing I can think of is to create each solander box as a "unit position" in the location authority. Our current location hierarchy is as follows: Site: storage Subsite: room number Unit type: carriage and bay Unit number: shelf/drawer Unit position: solander box number? Is this a sensible approach? Is there a better way? Thanks all. Stephanie Stephanie Allen Chief Registrar Aga Khan Museum 77 Wynford Drive Toronto | ON Canada M3C 1K1 Email: [log in to unmask]<mailto:[log in to unmask]> Phone: +1 416.646.4677 x7719 .................................................................................... ON NOW. ONLY NORTH AMERICAN VENUE. ________________________________ THE LOST DHOW A DISCOVERY FROM THE MARITIME SILK ROUTE Lost at sea for 1,200 years. Gold and ceramics from 9th-century China. HOWARD HODGKIN ONE MAN, TWO PASSIONS Great artist. Insightful collector. ________________________________ Buy your tickets at agakhanmuseum.org<http://www.agakhanmuseum.org/> To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. Jean-Michel Basquiat: Now's the Time is now open! Don't miss your chance to see Canada's first large-scale exhibition of Basquiat's groundbreaking works until May 10, 2015. Visit www.ago.net for details. This message is a private communication. It may contain information that is privileged or confidential. If you are not the intended recipient, please do not read, copy or use it, and do not disclose it to others. Please notify the sender of the delivery error by replying to this message, and then delete it and any attachments from your system. Thank you. To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.