I've kept the object record, but have assigned a new number (keeping
the old number as an alternate). This was partly due to the incoming object
systems I've used in the past, where there were running logs. Much easier
than entering completely new records, and stops the risk of losing some
history of the object (especially if the item eventually comes in as a new
acquisition).

Angie

Angela Steinmetz
JWSC LLC - Art Catalogues, Collection Services, and Research
(708) 445-9101
[log in to unmask]

On Friday, August 14, 2015, Terry Segal <[log in to unmask]> wrote:

> Hi Brian, I just recently changed our procedure for this. We give all
> incoming loan objects (long-term loans, conservation, study) a T number. In
> the past, every time an object went back to the lender for a period of
> time, it received a new T number when it came back. Now that we are using
> the Loan Module, an object will get a T number the first time it enters the
> building. This will be its number going forward, much like an accession
> number. Every time it comes back on Loan it will get a new loan record, but
> the T number will stay the same. The only catch is we have to remember to
> double check if the object has been on loan before.
>
> (This may not be the handled the same way for objects that come in as
> exhibition loans, which are now receiving an E number. We just recently
> started using the Exhibition Module and are working out best practices for
> that as we go along.)
>
> I’d be happy to discuss this further.
>
> Terry
>
>
>
> Terry L. Segal
>
> Associate Registrar
>
> Detroit Institute of Arts
>
> 5200 Woodward Ave.
>
> Detroit, MI 48202
>
> Phone: (313) 833-7907
>
> Fax: 313-833-2357
>
>
>
>
>
>
>
> [image: dia logo] <http://www.dia.org/>
>
>
>
>
>
> *From:* The Museum System (TMS) Users [mailto:[log in to unmask]
> <javascript:_e(%7B%7D,'cvml',[log in to unmask]);>] *On Behalf
> Of *Brian MacElhose
> *Sent:* Wednesday, August 12, 2015 2:37 PM
> *To:* [log in to unmask]
> <javascript:_e(%7B%7D,'cvml',[log in to unmask]);>
> *Subject:* Object lent again after being returned to lender
>
>
>
> Hi All,
>
>
>
> How does everyone prevent redundancies for object records that were once
> lent to your institution, returned to the lender, much time passes, and the
> object is lent to your institution again?
>
>
>
> I am trying to think of a programmatic or at least semi-programmatic way
> to stiff this out.
>
>
>
> Any thoughts are welcomed.
>
>
>
> Thanks,
>
> Brian
>
>
>
> _________________________________
>
>
>
> *BRIAN MACELHOSE*
>
> *Collections Database Analyst*
>
> Office: 214-922-1322 |  Fax: 214-969-5913
>
>
>
> *DMA*
>
> Dallas Museum of Art |  1717 N. Harwood St. |  Dallas TX 75201
>
>
>
>
>
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-- 
Angela Steinmetz
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