Hi Frances,
Yes that is an issue I encounter when creating intellectual child records. My understanding is that this issue has been remedied in TMS2014. This does not help your current situation. Our parent records were already fully accessioned object when I started creating the ICRs. I worked around initially by creating a rule that we did not create intellectual child records until the parent’s status was established. Make sure the check the object count as well, that will be copied over from the parent record and you cannot change it. Sorry that is not super helpful.
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Best,
Allison

Allison Evans
Collections Manager/Registrar
Stark Museum of Art
712 Green Avenue
Orange, Texas 77630
409-886-2787
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www.starkmuseum.org

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Frances Lloyd-Baynes
Sent: Wednesday, October 21, 2015 3:14 PM
To: [log in to unmask]
Subject: Q re: Intellectual Child data inheritance

Hi Everyone,
We are just starting to use the Physical Parent / Intellectual Child relationships in TMS and are watching related conversations with interest. We just noticed what might be a bug.
At Mia, we create TMS object records for all potential acquisitions as Object Status = "Acquisition Candidate" and assigned a specially formatted Loan Object Number (e.g. L2015.16.1). Our registrar just created a Physical Parent / Intellectual Child record set using this approach. The item(s) in question were then acquired, their Object Numbers edited to normal Object Numbers and the Object Status in the Physical Parent changed to 'Accessioned'.
Our problem: The Intellectual Children did not inherit the new Object Status and could not be edited (on the front end) to each have a new Object Status, so the Physical Parent was 'Accessioned' while the Intellectual Children remained 'Acquisition Candidates'.
Has anyone else encountered this problem?
Thanks for your help,
Frances

--
Frances Lloyd-Baynes  |  Content Database Specialist
Minneapolis Institute of Art
2400 Third Avenue South
Minneapolis, MN 55404

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