Dear Kathleen,

We update the constiuent record and add the old name as Alternate Name (labelled “previous/historic”), and then we update the location the location authority. That way I can still search the location in TMS using the old constituent name.

 

Kind Regards,

Morten

 

 

 

Dear Kathleen,

 

I’ve also done the same with office locations which were  originally named  as the person who occupied that office (seriously!)  I’ve renamed them under floor and room number and put the office name in brackets in the description field.

 

Regards

 

 

 

 

We have experienced something like this. We used the existing location authority, changed the name, and put some notes in the location’s Description field such as “room previously known as the North Gallery.”

 

 

Jarred Wilson

Associate Registrar

 

The John and Mable Ringling Museum of Art

5401 Bay Shore Road

Sarasota, FL 34243

 

tel. 941-359-5700 x1504

fax 941-359-7716

www.ringling.org

 

 

 

 

 

Dear TMS Users:

 

I am wondering how other institutions have dealt with locations that have changed in name only.

We have an external location that has a new name, but nothing has physically changed with the space – i.e. room numbers, etc. are the same.

 

Have you simply updated the name of the location in Location Authority?

Or did you deactivate the old location, create a new location, and then “move” all of the objects to the new location to maintain the history?

 

Thanks for your assistance!

Best,

Kathleen

 

------

Kathleen Kennelly

Collections Information and Database Specialist,

Digital Infrastructure and Emerging Technology
617-384-6762
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Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
www.harvardartmuseums.org

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