From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Graham, Juliet
Sent: March-01-16 2:08 PM
To: [log in to unmask]
Subject: Re: Loans and Exhibitions Modules

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Patrello, Sara
Sent: Tuesday, March 01, 2016 8:05 AM
To: [log in to unmask]
Subject: Re: Loans and Exhibitions Modules

I too would be extremely interested in anything anyone is willing to share, as we are just beginning to enter data in these modules. 

On Tue, Mar 1, 2016 at 7:51 AM, Kennelly, Kathleen <[log in to unmask]> wrote:

Hello,

 

I am also interested in seeing instructional documents outlining the workflows associated with the exhibition and loans modules.  Thanks in advance! 

 

Best

Kathleen

 

--------

Kathleen Kennelly
Collections Information and Database Specialist
Digital Infrastructure and Emerging Technologies

Harvard Art Museums
32 Quincy Street, Cambridge, MA 02138
www.harvardartmuseums.org

 

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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Christian, Jessie
Sent: Tuesday, January 27, 2015 2:56 PM
To: [log in to unmask]
Subject: Re: Loans and Exhibitions Modules

 

Hello,

 

In my previous position as Associate Registrar at The Ringling Museum, I led development of the exhibitions and loans modules and dependent workflows. We used the shipping module as well, particularly the Steps utility to organize the unloading and staging, as well as, condition reporting timelines for exhibitions.

 

The TMS exhibit module serves as the central source for exhibit information. Fields were renamed and reports created to meet the milestones and communication checkpoints of our exhibition development process. A main goal in investing in the exhibitions module was to support a level of transparency, accountability, and reliability necessary to maintain the scope and pace of the museum exhibit schedule. The system, I believe, helped immensely with that.

 

There are definitely hang-ups with the exhibits module (hierarchy, formatting, and object-exhibit cataloging sync, being a few). Through reports we were able to leverage TMS, harnessing the power of centralized information, to help streamline installation schedules, communicate special object requirements, and facilitate efficiency in fabrication and graphics production.

 

I have a number of instructional documents outlining the workflows associated with the exhibition module that I developed for Ringling about a year ago. Each document is geared toward a particular department—curatorial, registration, preparation and marketing (which includes web). I can email to those who’ve expressed interest via the listserv and answer any questions you may have….and direct you to contacts at Ringling!

 

 

Jessie Christian

 

Collections Database Administrator

National Air and Space Museum

Smithsonian Institution

Independence Ave at 6^th St, SW

Washington, DC 20560

202-633-2382

[log in to unmask]

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Kate Blanch
Sent: Tuesday, January 27, 2015 9:51 AM
To: [log in to unmask]
Subject: Re: Loans and Exhibitions Modules

 

Hi all,

We are heavily invested in the loans and exhibitions modules here at the Walters. We also use the Exhibitions module to publish exhibition histories for objects to the online collections site.

 

We’ve found it works best to create a full “suite” of records related to every object that goes on loan, meaning that every loan must be linked to an exhibition and vice versa. The shipping module also plays a role here too, though it’s not part of the “object-loan-exhibition trifecta”.

 

Our system works well, but we are always seeking to overcome the complications of the exhibitions module (especially when generating checklists) – I’d love your feedback!

 

I’m attaching our documentation/style guides here (hoping the attachments don’t get stripped via the list-serv). Feel free to get back to me offline!

 

Thanks, Kate

 

Kate Blanch

Administrator, Museum Databases
410.547.9000 x.266 | [log in to unmask]

The Walters Art Museum

600 North Charles Street, Baltimore, MD 21201-5185

thewalters.org

 

 

From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of TMSUSERS automatic digest system
Sent: Monday, January 26, 2015 5:00 PM
To: [log in to unmask]
Subject: TMSUSERS Digest - 23 Jan 2015 to 26 Jan 2015 (#2015-14)

 

 

TMSUSERS Digest - 23 Jan 2015 to 26 Jan 2015 (#2015-14) Table of contents: Loans and Exhibitions Modules (7) 1.     Loans and Exhibitions Modules o    Loans and Exhibitions Modules (01/26) From: "DeMarco, Kristin (VMFA)" <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: "Coyle, Laura" <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: Cristina Lichauco <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: Erin McDonald <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: Karen Hines <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: "Gill, Vivian" <[log in to unmask]> o    Re: Loans and Exhibitions Modules (01/26) From: "Katharine E. Staelin" <[log in to unmask]>

 

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