Hi Sam,

 

It is a status flag located in Registration > Status Flag.

 

Oh and correction we call it Hurricane Removal Priority 1 and 2.

 

The advance query looks like this:

 

Does that help?

Best,

Allison

 

 

 

Where do you have this field located in TMS?  Can you send a screen shot?

Thanks,

Sam

 

Samantha Snell

Collections Management Specialist

 

National Collections Program

Smithsonian Institution

S. Dillon Ripley Center, Suite 3149

1100 Jefferson Drive, SW

MRC 726

PO Box 37012

Washington, DC 20013-7012

(202) 633-0053 voice

(202) 633-0214 fax

 

 

 

Hi Jared,

 

We use status flags for Hurricanes.  They are Hurricane Priority 1 and Hurricane Priority 2.  I have an advanced query set up that runs on the status flag and location (on view only).  I run the report every May prior to hurricane season (June 1st for us). Our curator review the list and what is currently on view and the I update object with the status flag as needed. Once the object has the status flag it does not get removed. 

 

If a hurricane comes I run the advanced query, print the list by location and we begin removing objects to our vaults.  I update locations in TMS as we go. TMS is backed up and a copy goes with our IT manager, myself and our director when we evacuate.  When we come back into the area TMS is a priority to get back up and running. If we do not have access, I have an excel spreadsheet to note location changes and damage.  Location then get entered in TMS when were done (I do not have an import option, we do this by hand). Additionally, I run a report by location of the entire database before I leave (save it as a PDF), figuring worst case I get it printed before I come back into town.

 

I have gone through this twice (neither had salvage luckily, but object did have the be moved from one location to another) and it has worked well.  We do this for both our Art Museum and Historic House.

 

Feel free to email or call if you have other questions.

Best,

Allison

 

 

 

Hi all. We are in the process of reviewing our disaster preparedness plans at The Ringling. One of our needs is to identify collection objects which are priority for protection/salvage. I'm thinking about various ways we can use TMS to do this (status flag indicating high priority, an object package by gallery/venue, etc.). I also think there are simple reports which could be built to use in off-line recording of moves, salvage operations, etc.

 

Has anyone used TMS to successfully aid in this kind of thing? If so, do you have any tips you would be able to share?

 

Thanks so much!

 

Jarred Wilson

Associate Registrar

 

The John and Mable Ringling Museum of Art

5401 Bay Shore Road

Sarasota, FL 34243

 

tel. 941-359-5700 x1504

fax 941-359-7716

www.ringling.org

 

 

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