Hi Frances,
We add the same constituent several times with his several roles:
[cid:image001.png@01D23B72.884DDB40]
Best,
Emmanuelle
Emmanuelle Delmas-Glass
Collections Data Manager
Collections Information and Access
Yale Center for British Art
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Frances Lloyd-Baynes
Sent: Thursday, November 10, 2016 4:41 PM
To: [log in to unmask]
Subject: Re: TMSUSERS Digest - 9 Nov 2016 to 10 Nov 2016 - Special issue (#2016-168)
We are also using the Prefix field instead of the Role for 'after'-type attributions.
Re: the idea of a drop-down controlled vocabulary for Prefix, we (with our currently-under-review-but-not-yet-cleaned or standardized data) seem to have a lot of instances where we need to catalog multiple roles for a single artist, when we're being granular. As we cannot assigned multiple roles via the Roles field, that is going into the Prefix field as well. Does anyone else deal with this differently? Or do you just add the same Constituent multiple times to capture multiple roles? Or is there a many-to-one capability in any of the Constituent assistant fields that I'm missing?
Frances
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On Thu, Nov 10, 2016 at 3:24 PM, TMSUSERS automatic digest system <[log in to unmask]<mailto:[log in to unmask]>> wrote:
There are 9 messages totaling 14062 lines in this issue.
Topics in this special issue:
1. TMS - Data Standards - Cataloguing a work "after" another artist (8)
2. Searching for object records with no image
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Date: Thu, 10 Nov 2016 18:24:24 +0000
From: "Timko, Merrianne" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: TMS - Data Standards - Cataloguing a work "after" another artist
Dear List Serv,
How do you catalogue works "after" a particular artist in TMS?
Do you use a separate constituent role for After? Do you enter After in the Prefix field of the Object X-Ref field? Or, some other approach?
Many thanks,
Merrianne Timko
Data Standards Manager
The Museum of Fine Arts, Houston
PO Box 6826 Houston, Texas 77265-6826
713.353.1523<tel:713.353.1523> Office
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Date: Thu, 10 Nov 2016 14:17:32 -0500
From: Nicola Astles <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
Hi Merrianne,
We use the constituent role After. Using the prefix and suffix fields can
create awkward formatting in some displays and alphasort.
Cheers,
Nicola
Nicola Astles
Museum Content and Technology Administrator
New-York Historical Society
170 Central Park West
New York, New York 10024
[log in to unmask]<mailto:[log in to unmask]>
212-873-3400 x338<tel:212-873-3400%20x338>
------------------------------
Date: Thu, 10 Nov 2016 14:36:40 -0500
From: Karen Hines <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
We also use "after" as a role...as described by Nicola...we have been doing
this for about 5 years now and have not encountered a problem doing it this
way.
Best,
Karen
*Karen Casey Hines* Associate Registrar* Frances Lehman Loeb Art Center *
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------------------------------
Date: Thu, 10 Nov 2016 20:06:59 +0000
From: "Delmas-Glass, Emmanuelle" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
Hi Merriane,
At the YCBA I manage roles and attribution qualifiers, such as "after" separately, because they have different semantics.
Roles, such as artist, printmaker, publisher,... are in the role drop down. Attribution qualifiers are not in that role drop down. For me TMS is missing a field here to manage attribution qualifiers, so I keep them handy in multiple places for the cataloguers mostly as a cheat sheet (in the thesaurus manager, function key, printed list, cataloguing manual in our intranet,...). That means that the cataloguers have to know them to use them and that takes some training.
Managing them separately is critical for us because when we export our data out of TMS, to LIDO XML and CIDOC-CRM RDF for linked open data, they are mapped separately to the LIDO schema and the CIDOC-CRM model. In general, being as granular as possible with your data is a good rule of thumb to make it shareable.
Getty's CDWA (which works hand in hand with LIDO byw) has great definitions for these 2 elements (CDWA calls attribution qualifiers creator qualifiers) http://www.getty.edu/research/publications/electronic_publications/cdwa/14creation.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.getty.edu_research_publications_electronic-5Fpublications_cdwa_14creation.html&d=CwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=e507lsOLMLpNWxMc9GIaKxb-mxZhbMJ1mY6SLgDKU0A&m=V205rHYaAYLxCsNTi7Bc3GDeIAKyfNDEiZZLdAMmxiE&s=4tZH0XM9KtN9hs_hfAedMpTFogzzP0lE7L-gjsO0hyA&e=>
I hope that helps.
Best,
Emmanuelle
Emmanuelle Delmas-Glass
Collections Data Manager
Collections Information and Access
Yale Center for British Art
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Yinka Shonibare MBE (RA)<http://britishart.yale.edu/exhibitions/yinka-shonibare-mbe-ra>
On view through December 11, 2016
Britain in the World<http://britishart.yale.edu/exhibitions/britain-world>
The Yale Center for British Art Reinstallation
------------------------------
Date: Thu, 10 Nov 2016 20:18:12 +0000
From: Kay Johnson <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
Great point being made here. Is this something that Gallery Systems is addressing at all in TMS updates? Are there any plans for adding a field for attribution qualifiers?
Kay L. Johnson
Registrar
(402) 661-3878<tel:%28402%29%20661-3878> phone
(918) 327-1665<tel:%28918%29%20327-1665> mobile (after office hours)
[HayvKahraman]
Kay Johnson
------------------------------
Date: Thu, 10 Nov 2016 20:41:09 +0000
From: Sarah Gillis <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
We enter "after" in the prefix field, but that is open for discussion as we are slowly addressing various areas of cataloguing here at WAM.
It does get clunky when you search for an artist and you get results, but they are prints of the paintings by a given artist, so it is sort of misleading.
Sarah L. Gillis, Assistant Registrar, Image Management
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------------------------------
Date: Thu, 10 Nov 2016 21:06:45 +0000
From: Mathieu, Marie Élaine
<[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
Hi Merrianne,
On our side, we use the Alternate names to catalogue the attributions: Name type Attribution and suffix "d'après" or "attribué à". So in the record, under the constituent assistant, we choose the wanted name of the artist in the name field of the Cross-reference Information tab.
[Description : Description : cid:image003.jpg@01D23B6B.2AD86590]
[Description : Description : cid:image004.jpg@01D23B5E.5C31AE10]
Marie-Élaine Mathieu
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------------------------------
Date: Thu, 10 Nov 2016 21:24:53 +0000
From: "Garton, Susan" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMS - Data Standards - Cataloguing a work "after" another artist
Like the YCBA, we also use role qualifiers in the Prefix field. And we also rely on a cheat sheet listing preferred terms for the qualifiers for each role (attached), which has always been challenging to enforce. We've always wanted a drop-down for these qualifiers!
Sue
[cid:image001.png@01D16E4E.942FCC80]<http://npg.si.edu/<https://urldefense.proofpoint.com/v2/url?u=http-3A__npg.si.edu_&d=CwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=e507lsOLMLpNWxMc9GIaKxb-mxZhbMJ1mY6SLgDKU0A&m=V205rHYaAYLxCsNTi7Bc3GDeIAKyfNDEiZZLdAMmxiE&s=LuybknLur34fF7Xnby3Xu_Jmy50XuE9kEvht_6rtYso&e=>>
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Smithsonian
National Portrait Gallery
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