Hi Stephanie,
What I would recommend in this scenario is to create a separate loan record following your institution’s standards for tracking an outgoing collection loan. Link that object record to the loan so going forward whenever you want to see any related loans with this object, you will be able to clearly and quickly discern that the object is related to multiple loan records for different purposes. I would also recommend attaching that outgoing loan record to the exhibition record so it is not confused with the long-term loan also effectively in place, but unrelated to the exhibition.
Does this help?
Sarah L. Gillis assistant registrar, image management
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Hansen, Stephanie
Sent: Tuesday, January 17, 2017 2:07 PM
To: [log in to unmask]
Subject: Long Term loans in exhibitions
Hello,
I'm wondering how others handle long terms loans in exhibitions in TMS. We have a long-term loan with 40 objects. One of those is going into an exhibition. What is the best workflow? Do you make a new loan record for the temporary exhibition with just 1 object to attach to the exhibition record or are you attaching the long term loan record to the exhibition record and just excluding the other objects from the venue?
Hope that makes sense. Thanks in advance!
Stephanie
Stephanie Hansen
Associate Registrar/Database Administrator
Milwaukee Art Museum
700 N. Art Museum Dr. | Milwaukee, WI 53202
Tel. 414.224.3273 | Fax. 414.271.7588 | [log in to unmask]<mailto:[log in to unmask]>
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