Alternatively, you could use the Culture field on the Object record to tag works as African, something like “African, Yoruba”.

 

 

Fatima Mahdi

Collections Information Specialist/TMS

VMFA-web-sig
Virginia Museum of Fine Arts
200 N. Boulevard

Richmond, VA 23220-4007
T 804.340.1443

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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chad Petrovay
Sent: Tuesday, May 30, 2017 5:14 PM
To: [log in to unmask]
Subject: Re: Department/Search conundrum

 

Departments are a great way to divide the collection, but their strength is that security is applied by department. Most commonly these values mirror the hierarchical structure of the institution. Who manages Modern & Contemporary art? Is that different from the person who manages African art? If so, which person is responsible for Modern & Contemporary art from Africa?

 

You may want to consider utilizing the Geography for tracking place of origin, and then configure Query Assistant to allow searching on geography.

 

On Tue, May 30, 2017 at 5:01 PM, Klauke, Michael <[log in to unmask]> wrote:

Greetings, all –

 

I’m hoping someone may be able to help me with a problem we’re wrestling with.

 

Our collection is divided up into numerous Departments on TMS, two of those being “African” and “Modern/Contemporary.” We collect and have collected a good number of African objects, such as cloths, headrests…etc. But we also have begun collecting work by contemporary African artists. Up to this point, the contemporary African artists have been included in the “Modern/Contemporary” department. But that means if someone searches for African art in our collection, the search results will not include the contemporary African works.

 

We thought about creating a separate department of “Modern & Contemporary/African,” but then it seems like we would have to divide up all the Modern artists by geography, and then why not start dividing up all the earlier European art, etc.? At this point, that seems like a can of worms we’d prefer to leave unopened!

 

If anyone else has encountered a similar situation, I’d appreciate hearing how you dealt with it.

 

Many thanks, and feel free to respond off-list if you prefer.

 

Michael

 

 

Michael Klauke

Associate Registrar for Collections

North Carolina Museum of Art

4630 Mail Service Center

Raleigh, NC 27699-4630

Phone: 919.664.6822

Fax: 919.715.1860

 

Opinions expressed in this message may not represent the policy of my agency. E-mail correspondence to and from this sender is subject to the North Carolina Public Records Law and may be disclosed to third parties.

 

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