At Gallery Systems, our recommended best practice for leveraging linked data such as VIAF and ULAN is to use the Alternate Number field to hold this information, as Jeff, Emmanuelle, and others have already said.
Beginning with TMS 2016R2, the Alternate Number field can include a URI that is dereferenceable (resolvable) to any linked web resource, so that clicking on the link within the TMS record immediately opens the associated web page in a browser:
[cid:image003.jpg@01D2DFAD.90EF3DE0]
If you are using eMuseum to publish your collection information, these linked data references will allow you to include canonic information from the linked authority in your museum’s collection website. I’ll be hosting a webinar later this summer to demonstrate this feature using eMuseum 5.1, the latest version supporting linked open data.
Regarding field lengths, an argument can be made for entering only the root ID (in the above example, the ULAN ID 500017300) rather than the entire URL (http://vocab.getty.edu/ulan/500017300). This would assure that the linking ID would fit easily within the 450 character limit of this field, and would also make it easier to manage in cases where a linked web server changed URL addresses without any change to the URI, although this should not happen often. Entering the ID without the full URL would still allow linking data using eMuseum but would mean that you wouldn’t have a dereferenceable URL to click on inside TMS. In practice, I’ve sometimes done both in the same record, using the Alternate Number description field to denote separate rows for ULAN ID and ULAN Subject URL.
Best,
Danielle Uchitelle
________________________________
Danielle Uchitelle | Chief Operating Officer
[log in to unmask]<mailto:[log in to unmask]> | 646.733.2239 x264
GallerySystems | www.gallerysystems.com<http://www.gallerysystems.com/>
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Delmas-Glass, Emmanuelle
Sent: Wednesday, June 7, 2017 3:55 PM
To: [log in to unmask]
Subject: Re: Adding VIAF and other linked data references to Constituents
Same as Jeff: Constituent alternate numbers – using the full VIAF URL as the number and with ULAN chosen from the drop down as source of the data.
Emmanuelle
Emmanuelle Delmas-Glass
Collections Data Manager
Yale Center for British Art
203-410-4069
On Jun 7, 2017, at 19:27, Smith, Jeffrey <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Constituent alternate numbers – using the full VIAF URL as the number.
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Welsh, Sylvia C.
Sent: Wednesday, June 07, 2017 11:20 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Adding VIAF and other linked data references to Constituents
Hello TMS list,
I was wondering where in your Constituents Module you add information from VIAF, etc.? We are looking to start adding that data and were wondering if anyone had suggestions for best practices?
Thank you,
Sylvia,
_____________________________
Sylvia Welsh, MS LIS, CSI, LEED AP BD+C
Harvard Property Information Resource Center
1350 Massachusetts Avenue, 547
Cambridge, MA 02138
T 617-496-8275 F 617-495-0559
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