As with others, we are capturing the VIAF URL in the Alt Number field, as well as (separately) ULAN, Wikidata ID and ISSN numbers. This may prove superfluous, but we think initially if we're touching the records we may as well. (And we doing it manually for the moment). We have not encountered any URLs or other authority IDs that are to long for the Alt Number field thus far.

Cheers,
Frances

On Wed, Jun 7, 2017 at 4:00 PM, TMSUSERS automatic digest system <[log in to unmask]> wrote:

There are 12 messages totaling 7160 lines in this issue.

Topics of the day:

  1. Adding VIAF and other linked data references to Constituents (7)
   

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Date:    Wed, 7 Jun 2017 15:19:48 +0000
From:    "Welsh, Sylvia C." <[log in to unmask]>
Subject: Adding VIAF and other linked data references to Constituents

Hello TMS list,

I was wondering where in your Constituents Module you add information from VIAF, etc.? We are looking to start adding that data and were wondering if anyone had suggestions for best practices?

Thank you,

Sylvia,

_____________________________
Sylvia Welsh, MS LIS, CSI, LEED AP BD+C

Harvard Property Information Resource Center
1350 Massachusetts Avenue, 547
Cambridge, MA 02138
T 617-496-8275  F 617-495-0559


------------------------------

Date:    Wed, 7 Jun 2017 17:27:29 +0000
From:    "Smith, Jeffrey" <[log in to unmask]>
Subject: Re: Adding VIAF and other linked data references to Constituents

Constituent alternate numbers - using the full VIAF URL as the number.

From: The Museum System (TMS) Users [mailto:[log in to unmask]I.EDU] On Behalf Of Welsh, Sylvia C.
Sent: Wednesday, June 07, 2017 11:20 AM
To: [log in to unmask]
Subject: Adding VIAF and other linked data references to Constituents

Hello TMS list,

I was wondering where in your Constituents Module you add information from VIAF, etc.? We are looking to start adding that data and were wondering if anyone had suggestions for best practices?

Thank you,

Sylvia,

_____________________________
Sylvia Welsh, MS LIS, CSI, LEED AP BD+C

Harvard Property Information Resource Center
1350 Massachusetts Avenue, 547
Cambridge, MA 02138
T 617-496-8275  F 617-495-0559

------------------------------

Date:    Wed, 7 Jun 2017 17:40:42 +0000
From:    David Lowe <[log in to unmask]>
Subject: Re: Adding VIAF and other linked data references to Constituents

Jeffrey, Sylvia-
We do use the AltNums field, but are using it in a somewhat unintuitive way
in order to accommodate URLs of any length:

The URL goes into Remarks. The Description is "Biography" (or you could use
"Authority" or something else). And the AltNum field contains the name of
the source, in this case VIAF. We currently collect the URLs for VIAF,
Library of Congress Authorities, Getty's Union List of Artist Names (ULAN),
as well as Wikidata and Wikipedia.

I'm curious how you're harvesting the VIAF urls.

David


*David Lowe | The New York Public Library**Specialist II, Photography
Collection*

*Photographers' Identities Catalog <http://pic.nypl.org>*


------------------------------

Date:    Wed, 7 Jun 2017 18:54:36 +0000
From:    "Marin J. Lewis" <[log in to unmask]>
Subject: Re: Adding VIAF and other linked data references to Constituents

Hi,

We also use Alternate Numbers. We capture the permalink as the alternate number and assign the source as the description. We do this with VIAF as well as other name authorities, such as ULAN and Library of Congress Authorities, etc.

We pull the URL/source in our API, and deliver it alongside our objects data.

Cheers,
Marin
_______________________________
Marin J. B. Lewis
Collections Information Specialist
Princeton University Art Museum
Princeton, New Jersey 08544
(609) 258-0477 | [log in to unmask]<mailto:mbey@princeton.edu>

---------------------------------------

Date:    Wed, 7 Jun 2017 19:55:28 +0000
From:    "Delmas-Glass, Emmanuelle" <[log in to unmask]EDU>
Subject: Re: Adding VIAF and other linked data references to Constituents

Same as Jeff: Constituent alternate numbers – using the full VIAF URL as the number and with ULAN chosen from the drop down as source of the data.

Emmanuelle

Emmanuelle Delmas-Glass
Collections Data Manager
Yale Center for British Art
203-410-4069


________________________________


Date:    Wed, 7 Jun 2017 16:05:34 -0400
From:    David Lowe <[log in to unmask]>
Subject: Re: Adding VIAF and other linked data references to Constituents

Has anyone had to reconfigure the AltNum field to accommodate especially
long URLs?


*David Lowe | The New York Public Library**Specialist II, Photography
Collection*

*Photographers' Identities Catalog <http://pic.nypl.org>*


------------------------------

Date:    Wed, 7 Jun 2017 16:18:28 -0400
From:    Kimberly Koons <[log in to unmask]>
Subject: Re: Adding VIAF and other linked data references to Constituents

Interesting topic  ----

While attempting to wrap our brains around how to synchronize our
constituent entries and workflow with the very large National Archives
Name/Organization authority (basically the OCLC name authority with
millions of additional entries and growing daily) -- at least for what we
term 'Notable Constituents' -- the Presidential Libraries Museums are also
considering synchronizing TMS data with SNAC (depending on where the agency
as a whole decides to go). *See*

http://socialarchive.iath.virginia.edu/

The National Archives is a core member of the SNAC cooperative -- in early
stages of development, but active and available for authority work and
highly promising for cross-discipline audiences.

Other than for ULAN data, is anyone attempting to synchronize constituent
data elements such as Display or Sort names, biographies, or other data
with authoritative data from other sources?  If so, what data elements and
from what sources?


Kimberly Koons, Presidential Libraries Museum Collections Officer
National Archives & Records Administration
700 Pennsylvania Ave., NW
Washington, D.C.    20408
202-357-5082 <(202)%20357-5082>
301-837-0873 <(301)%20837-0873>

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End of TMSUSERS Digest - 6 Jun 2017 to 7 Jun 2017 (#2017-84)
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Frances Lloyd-Baynes  |  Content Database Specialist
Minneapolis Institute of Art
2400 Third Avenue South
Minneapolis, MN 55404

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