Hi Sarah, The Smithsonian National Portrait Gallery's Loan Purposes are as follows: [cid:image002.png@01D33DCB.B75E1C90] For Loan Type (Department), we have just two: Exhibitions and Registrar's Office. Best wishes, Sue [cid:image001.png@01D16E4E.942FCC80]<http://npg.si.edu/> Sue Garton Data Administrator and Acting Head of Collections Information & Research Archive Smithsonian National Portrait Gallery [log in to unmask]<mailto:[log in to unmask]> | 202.633.8554 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Milby, Jessica Sent: Thursday, October 05, 2017 11:39 AM To: [log in to unmask] Subject: Re: Loan Purpose and Loan Type PMA uses the Loan Type because TMS securities use it as department. Ours correspond to administrative departments more or less because of that. You certainly don't have to set up the types this way, but because securities are configured elsewhere around administrative departments it made sense back when we set it up this way, and that was many years ago. We are still on TMS2014, so I don't know if the functionality of Loan Type has been changed in subsequent versions. Securities and access though are something you should consider carefully if you choose to use the Loan Types. --Jessica Jessica Milby Assistant Director for Collection Information t 215-684-7283 f 215-235-0035 Philadelphia Museum of Art PO Box 7646, Philadelphia, PA 19101-7646 www.philamuseum.org<http://www.philamuseum.org> From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Yun, Linda Sent: Thursday, October 05, 2017 10:59 AM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Loan Purpose and Loan Type This sender failed our fraud detection checks and may not be who they appear to be. Learn about spoofing<http://aka.ms/LearnAboutSpoofing> Feedback<http://aka.ms/SafetyTipsFeedback> Hi Sarah, At the Philadelphia Museum of Art, we currently have five categories for Loan Purpose, which include the following: * Incoming Long-Term Loan * Incoming Special Exhibition * Installation * Outgoing Loan * Outgoing Loan (Long-Term) For Loan Type, we break it down to the Curatorial Departments, including one specified for Special Exhibitions, as well as one for Archives. I hope this is helpful. All my best to you and your colleagues... Linda Linda Yun Registrar for Exhibitions t 215-684-7336 f 215-235-0048 Philadelphia Museum of Art P.O. Box 7646, Philadelphia, PA 19101-7646 www.philamuseum.org<http://www.philamuseum.org> From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Shepherd, Rupert Sent: Thursday, October 05, 2017 10:46 AM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Loan Purpose and Loan Type Dear Sarah Here at the National Gallery, we use the following Loan Purposes: * Long Loan In * Short Loan Out * Exhibition Loan In * Long Loan Out * Temporary Deposit Long loans in and out are exactly that: long-term loans, usually for display alongside a permanent collection. Short loans out are our loan out equivalent of Exhibition loans in: short-term loans, usually for display in a temporary exhibition. We don't use Loan Type. Best wishes Rupert Rupert Shepherd, PhD FSA Collection Information Manager [log in to unmask]<mailto:[log in to unmask]> Tel: +44 (0)20 7747 5921 From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sarah Gillis Sent: 05 October 2017 14:44 To: [log in to unmask]<mailto:[log in to unmask]> Subject: Loan Purpose and Loan Type Hello TMS users! I am in the process of reviewing our workflow of the Loans module. I wondered if anyone was willing to share some screenshots, or list of terms used for Loan Purpose and Loan Type. Ours is a bit inconsistent so I would love to see how other museums establish these authority fields. Thanks! Best Regards, Sarah L. Gillis assistant registrar, image management WORCESTER ART MUSEUM 55 Salisbury St. / Worcester, MA 01609 508.793.4427 / worcesterart.org<http://www.worcesterart.org/> [cid:374A4AB4-3470-4226-82DB-27D9F4726477] Reusable Universes: Shih Chieh Huang<http://www.worcesterart.org/exhibitions/reusable-universes-shih-chieh-huang/> To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. 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