Hi Sarah,
We also do not yet need to utilize the department security (Loan Type) in the loan module.
LoanPurposeID LoanPurpose
0 (not entered)
2 Long Term Loan
3 Exhibition
4 Conservation
5 Reciprocal Loan
6 Study
Best,
Christina Gibbs
Collections Database Manager
Detroit Institute of Arts
5200 Woodward AvenueDetroit, MI
313.578.1051
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From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Garton, Susan
Sent: Thursday, October 05, 2017 1:00 PM
To: [log in to unmask]
Subject: Re: Loan Purpose and Loan Type
Hi Sarah,
The Smithsonian National Portrait Gallery’s Loan Purposes are as follows:
For Loan Type (Department), we have just two: Exhibitions and Registrar’s Office.
Best wishes,
Sue
Sue Garton
Data Administrator and Acting Head of
Collections Information & Research Archive
Smithsonian
National Portrait Gallery
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From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Milby, Jessica
Sent: Thursday, October 05, 2017 11:39 AM
To: [log in to unmask]
Subject: Re: Loan Purpose and Loan Type
PMA uses the Loan Type because TMS securities use it as department. Ours correspond to administrative departments more or less because of that. You certainly don’t have to set up the
types this way, but because securities are configured elsewhere around administrative departments it made sense back when we set it up this way, and that was many years ago.
We are still on TMS2014, so I don’t know if the functionality of Loan Type has been changed in subsequent versions.
Securities and access though are something you should consider carefully if you choose to use the Loan Types.
--Jessica
Jessica Milby
Assistant Director for Collection Information
t
215-684-7283
f
215-235-0035
Philadelphia Museum of Art
PO Box 7646, Philadelphia, PA 19101-7646
www.philamuseum.org
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Yun, Linda
Sent: Thursday, October 05, 2017 10:59 AM
To: [log in to unmask]
Subject: Re: Loan Purpose and Loan Type
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Hi Sarah,
At the Philadelphia Museum of Art, we currently have five categories for Loan Purpose, which include the following:
- Incoming Long-Term Loan
- Incoming Special Exhibition
- Installation
- Outgoing Loan
- Outgoing Loan (Long-Term)
For Loan Type, we break it down to the Curatorial Departments, including one specified for Special Exhibitions, as well as one for Archives.
I hope this is helpful.
All my best to you and your colleagues…
Linda
Linda Yun
Registrar for Exhibitions
t
215-684-7336
f 215-235-0048
Philadelphia Museum of Art
P.O. Box 7646, Philadelphia, PA
19101-7646
www.philamuseum.org
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Shepherd, Rupert
Sent: Thursday, October 05, 2017 10:46 AM
To: [log in to unmask]
Subject: Re: Loan Purpose and Loan Type
Dear Sarah
Here at the National Gallery, we use the following
Loan Purposes:
- Long Loan In
- Short Loan Out
- Exhibition Loan In
- Long Loan Out
- Temporary Deposit
Long loans in and out are exactly that: long-term loans, usually for display alongside a permanent collection.
Short loans out are our loan out equivalent of Exhibition loans in: short-term loans, usually for display in a temporary exhibition.
We don’t use Loan Type.
Best wishes
Rupert
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Sarah Gillis
Sent: 05 October 2017 14:44
To: [log in to unmask]
Subject: Loan Purpose and Loan Type
Hello TMS users!
I am in the process of reviewing our workflow of the Loans module. I wondered if anyone was willing to share some screenshots, or list of terms used for Loan Purpose and Loan Type. Ours is a bit inconsistent so I would love to see how
other museums establish these authority fields.
Thanks!
Best Regards,
Sarah L. Gillis assistant
registrar, image management
WORCESTER ART MUSEUM
55 Salisbury St. / Worcester, MA 01609
508.793.4427 / worcesterart.org
Reusable Universes: Shih Chieh Huang
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