Dear Olga
Alas, we’re not using Shipments for anything outside the museum here at the National Gallery, so I can’t tell you how we handle your specific problem. But looking at this in the abstract, I would have agreed
with your Objects module, that a husband and wife are separate entities and should therefore have separate Constituents entries and Constituent Xrefs.
However, I’ve been following the Art Tracks project’s work on digitally recording detailed provenances, and if you look for the references to ‘marriage’ in their data standard – at the very end of this section,
http://www.museumprovenance.org/reference/standard/#party-clauses – you’ll see that they treat a marriage (i.e. married couple) as a legal entity in its own right (and so, implicitly,
with a single Constituents entry). If you follow this logic, then you need to think about how you’re mapping Constituents to your Objects module, not to Shipments ….
Best wishes
Rupert
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Zotova, Olga
Sent: 29 January 2018 16:47
To: [log in to unmask]
Subject: multi-Ship To constituent scenario
Dear TMS users,
I am sure many of you shipment module users have encountered this issue.
The Ship to and Ship from Constituent only allows 1 value. When the work is coming from husband and wife it presents a problem. Up till now, we have inconsistently either added a ‘main’ constituent record or created a
constituent record for the couple. However, our objects module convention doesn’t allow two people constituent records. We have separate records for each donor. We are aware that there is the Shipment related Constituent area where we could potentially record
the other related constituent but we simply wanted to hear what others are doing in this situation.
Thank you so much,
Olga Zotova.
Olga Zotova
Assistant Registrar, TMS Collections Information Specialist
AGO - Art Gallery of Ontario
416.979.6660 x.262
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Explore the monumental paintings of two legendary abstract painters and learn about their artistic and romantic relationship.
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