Hi Christine!

1 -- At the Virginia Museum of Fine Arts we are starting to use the exhibition module for implementation. I would love to see all the exhibitions and rotations in TMS so that we have a proper archive, but for those where it seems like extra work for the registrars I have not been pushing it.

2 -- right now TMS 2012

3/4 -- most planning is done in Excel since not everyone involved in the planning process has or wants to use TMS

It's interesting that you should mention exhibition planning, since I have had a curator contact me in the last couple of days about creating TMS records for works that will be in a catalog for an upcoming exhibition but not physically in the exhibition itself. My gut reaction was that if it's not part of our collection or a physical object we will be taking temporary custody of, it shouldn't be in the collections database. BUT I would love to hear other opinions on the subject. Does anyone else have "research" records like this in their TMS database?

Cheers,

Fatima Mahdi

On Mon, Mar 26, 2018 at 8:41 AM, Christine Droll <[log in to unmask]> wrote:

Dear colleagues,

In my search for the perfect mousetrap (in this instance, an exhibition-planning tool), I would like to pose four questions to my learned TMS colleagues:

1.      Do you use the exhibitions module for all your exhibition needs—from planning to implementation to archiving?

2.      If so, what version of TMS do you have?

3.      Or do you use another program/database for this?

4.      If so, what is it?

Any further insights or details of how your institution plans and implements an exhibition, using TMS or other programs, would be most appreciated by

Yours truly,

Christine

Christine Droll

Registrar, Database & Collections

The Nelson-Atkins Museum of Art

4525 Oak Street

Kansas City, MO 64111

T: 816-751-1333

F: 816-751-0499

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Fatima Mahdi

Collections Information Specialist/TMS

Virginia Museum of Fine Arts
200 N. Boulevard

Richmond, VA 23220-4007
T 804.340.1443

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