Aaron, We use an internal wiki for managing our documentation, so I simply take a screenshot of each step in the process, and then give them sequential names. I responding to emails, I will often grab a screenshot and paste it directly into the email. There would be no issues with grabbing them and pasting them into a Word Document. One of my favorite features in Greenshot is the ability to define a region of the screen and then easily grab that same region using [SHIFT] + [PRINT SCREEN]. To me this makes documenting multi-step processes a snap. On Fri, Nov 30, 2018 at 9:08 AM Aaron Zalonis <[log in to unmask]> wrote: > Appreciate everyone sharing their methods! > > Sarah, Nicola: I've been experimenting with a similar method; in my case, > using a PowerPoint + [insert whatever screenshot program I'm currently > trying out] combination. I've found the annotation tools in PowerPoint to > be great. No blur tool, though (such as is found in the dedicated > screenshot programs like Greenshot, SnagIt, etc.). I only recently realized > that you can take video screenshots directly from PowerPoint (sometimes I > need to do that for when things get too complex for static screenshots). I > had been previously been using VLC. Doing it from PowerPoint is much easier. > Meredith: I love the idea of having the documentation being the TMS > landing page. That's a fantastic idea. > Shyam: in a previous life, I started a company wiki (well...a wiki for me > and the other guy in the design department) to track the intricate document > management needs of a client company. It was great; I hadn't thought about > it in a long time. I'll check out Confluence (and other wiki options). > Chad: I just downloaded Greenshot. I've heard good things about it from > several people I trust. For multi-step process documentation, do you paste > Greenshots into Word? > Becca: When things get really complex (especially for our DAM), I'm going > to have to resort to video. I recently downloaded OBS studio (now I have to > learn how to use it). Bridge looks like a great solution for onboarding. > I'll have to see if our University uses anything similar. > > In terms of static screenshot utilities, the closest I've come to finding > a replacement for Clarify is StepShot https://stepshot.net/ > I downloaded a trial months ago, but wasn't quite satisfied. I may have to > give it another try. > > Thank you, all. > -Aaron > > -----Original Message----- > From: The Museum System (TMS) Users <[log in to unmask]> On > Behalf Of Becca Doll > Sent: Thursday, November 29, 2018 5:31 PM > To: [log in to unmask] > Subject: Re: What software do you use for TMS how-to's and tutorials? > > Hi, We use a number of products at AIC which have been very successful. I > make training videos using ScreenFlow7 and export as MP3 etc. and store > them on a shared drive. The program allows me to annotate the videos, > update them for new features, and even call things out in a screen view. I > also use GIPHY CAPTURE to make gifs of actions in the system. We do the > usual powerpoint, documents, and screenshots with annotations. We also port > those into a google site so they are searchable (this used to be a > WordPress, but we have moved off that). Our HR department recently > implemented a product called Bridge ( > https://urldefense.proofpoint.com/v2/url?u=https-3A__www.getbridge.com_&d=DwIFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=xIHEgypYySGRWspAy0smePxOSW4E7wkoK2TQipl7-WA&m=5BbLHHpOiU3VeujqjpCJxLAE4qcTITv1sG-iwTEmKPU&s=5HMlAUQ1dJfzMEhqQL9OS2Jvg62bgFU0zso4pHDm8uE&e=) > for training, so now I can compose courses that include videos, documents, > vocabulary, and quizzes for users. I require a passing score for them to > even get access. All documentation is stored on the single drive and linked > out to all products so I can manage version control throughout. > > > -- > Becca Doll > Director of Collections Information > Art Institute of Chicago > 111 S. Michigan Ave > Chicago, IL 60603 > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > > You will receive a confirmation that your subscription has been removed. > > To unsubscribe, send an email to [log in to unmask] with the > following commands in the body of the email: > > signoff TMSUSERS > > // eoj > > > You will receive a confirmation that your subscription has been removed. > To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.