Dear TMS co-users,

 

I wouldn’t pretend Orsay has a solution, we don’t. But a little insight of our problems/dilemmas about locations can say a lot.

 

A lot of our staff has been for a long time at Orsay, a lot since the very beginning 30 years ago.

You’ve guessed it, rooms have changed quite a few times.

We’ve been having TMS for 5 years now for our registrars. A little less than a year for the curatorial department.

 

Some staffs use TMS, some don’t, but a lot are talking about locations (for works of art, events, minor repairs, major renovation).

Please see below part of our hierarchy of locations for public spaces:

 

 

In this example, we talk about:

-          “Vernacular or old” names such as “Terrasse Lille” (still often used between staff and in mails, general planning…): here the highlighted Galerie Françoise Cachin. Terrasse Lille has been renamed after the death of our first director, some 8 years ago, before TMS that is, but is still named Terrasse Lille among long-time staff, which don’t appear in TMS due to massive data recovery for implementation of TMS.

Which might be a problem if you want to track old names… old locations.
And another problem when you’re said that Terrasse Lille is open and should appear as such on our web site… (Field Salle ouverte au public)

-          Usual names: 55 for Room 55, or Galerie Françoise Cachin; two of them appear: rests of old locations…

-          Architects names: referring to metal plaques embedded in walls of our public spaces to name them and were used very often by our registrars before a major building renovation and a noticeable change of staff in our registration team. M = Mezzanine/Median level; S=Seine; L=Lille etc. our “kind of” cardinal points, referring to the museum’s location in the city; so could be still understandable by the new team and of course used by architects.
Both usual names and architect names appear sorted by architect names.

-          In the field Zone you might read “2|galerie Françoise Cachin|228|228”: level|room|two last numbers, all are used for location on a map for our web site, room being seen by internet users, object precisely located with a pin as in googlemaps.

 

We will undergo another major change of our collection tour (order of works in our rooms, hence names of the rooms will change, may be a few walls here and there) this autumn and will organize the first meeting for TMS about that in the coming weeks.

 

I’ll let you know…

 

Elsa

 

 

 

Hi Renee,

 

When NPG did a complete renovation of our building in 2000-2006, we basically just started over. We renamed our NPG location as “Former NPG” and added a new location for the new NPG. We made all the Former NPG locations inactive. This would probably only make sense for a complete building reno like ours.

 

Good luck!

 

Sue

 

 

Susan Garton

Data Administrator and Acting Head of

Collections Information and Research

Smithsonian

National Portrait Gallery

 

[log in to unmask]  |  202.633.8554

 

 

 

      

 

npg.si.edu

 

 

 

 

Good Morning TMS Users,

 

We are beginning to thinking about how location areas are numbered due to a construction project.  Are blueprint numbers incorporated as part of the location name?  How are previous blueprint numbers tracked?  Has anyone encountered renumbering entire floors?  All ideas are appreciated.

 

Thanks!

Renee

 

Renee Bomgardner
Database Standards Administrator

t 215-684-7288
f 215-235-0035

Philadelphia Museum of Art
PO Box 7646, Philadelphia, PA 19101-7646
www.philamuseum.org

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