Good afternoon everyone,

 

Here is how we structured our collections for the moment (still a little bit of tidying up):

 

Department	Classification
Autre collection
Musée d'orsay
	architecture et arts décoratifs
	architecture et arts décoratifs-autre
	architecture et arts décoratifs-dessin
	architecture et arts décoratifs-objet
	arts graphiques
	autres oeœuvres-archives
	autres oeœuvres-objet et maquette
	autres oeœuvres-oeuvre diverse
	peintures et pastels-autre
	peintures et pastels-élément de décor & décor
	peintures et pastels-pastel
	peintures et pastels-tableau
	photographies-autres
	photographies-négatif
	photographies-positif
	photographies-procédé direct
	sculptures et médailles-autre
	sculptures et médailles-médaille
	sculptures et médailles-sculpture
Musée de l'Orangerie
Musée national Ernest Hébert

 

This is not satisfactory because:

-          it respects alphabetical order and doesn’t follow our traditional hierarchy of Classification

-          has one level only for the Classification

-          part of our staff would like to make the distinction between category in which the object falls (Photographies) and section who is in charge of the object (Archives) in the case for example of archives from a photograph’s studio at the time of the renovation of the building (see attached file). So two Classification could be necessary for some objects…

-          We still have to figure out how to categorize and document works that are:

o   in depot in our museums from other collections (not in jurisdiction, history and owner of the work and so on)

o   destroyed and no longer on our inventory books but still interesting to consider from an historian point of view

 

We would like to have it closer to this below with a classification and a sub-classification for each object (classification and sub- applicable to any department but not repeated here for the sake of your eyes):

 

Department	Classification	Sub-classification
Autre collection
Musée d'orsay
	architecture et arts décoratifs	architecture et arts décoratifs
		architecture et arts décoratifs-autre
		architecture et arts décoratifs-dessin
		architecture et arts décoratifs-objet
	arts graphiques	arts graphiques
	autres œuvres	autres oeuvres-archives
		autres oeuvres-objet et maquette
		autres oeuvres-oeuvre diverse
	peintures et pastels	peintures et pastels-autre
		peintures et pastels-élément de décor & décor
		peintures et pastels-pastel
		peintures et pastels-tableau
	photographies	photographies-autres
		photographies-négatif
		photographies-positif
		photographies-procédé direct
	sculptures et médailles	sculptures et médailles-autre
		sculptures et médailles-médaille
		sculptures et médailles-sculpture
Musée de l'Orangerie
Musée national Ernest Hébert

 

Was it the sense of your question Caitlin?

 

Does it appeal to you all or does it sounds awkward?

Thanks for your sharing,

 

Elsa

 

 

 

Caitlin,

 

We also use thesaurus terms (in the Attributes section of the object record) to search on what we’ve termed “Culture-Nationality”. We’ve recently had to parcel out a (defunct) Department’s collection into several other Departments, and being able to segregate by this term has helped tremendously!

 

 

Caitlin,

 

We use thesaurus keywords with the dedicated ThesXref type “Web Collections Area.” While not as fundamental to TMS as Departments, it does allow us to have two “areas” for objects, which is particularly useful  for contemporary art. It can be used for search both within TMS and online.

 

 

Good morning everyone,

Has anyone implemented the use of multiple collection areas? And would you be willing to share any details?

We are considering using this to further refine our Painting and Sculpture department and better sort what is American and what is European. Currently we are basing that sort off the artist’s nationality.

Thanks!

Caitlin

 

Caitlin Draayer
Associate Registrar, Database Administration and Exhibitions
The Baltimore Museum of Art
10 Museum Drive
Baltimore, MD 21218
443-573-1737

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