We track our incidents in TMS, in the conservation section.
Activity type: Incident report.
We populate examiner 1 and 2 based on who responded to the incident and who wrote the report.
We use attributes for controlled vocabulary for type of incident, status and location.
We use the overall analysis field for a written description of what happened.
We link any documents as a line item under the activity.
Good luck,
Julie
Julie Thies
Head of TMS Administration
The Menil Collection
713-525-9468
From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Shepherd, Rupert
Sent: Friday, August 23, 2019 5:55 AM
To: [log in to unmask]
Subject: Recording damage to objects
Dear colleagues
I’ve been discussing starting to log reports of damage to paintings in TMS with my curatorial colleagues. I see there is no ‘loss / damage’ module in TMS,* so am considering using the Conservation module. But before I do anything, I’d be interested to know how the rest of you are recoding this kind of information – and, if you’re willing to share them, I’d love to have a look at your guidelines for doing so.
With thanks and best wishes
Rupert
* Why not? It’s a Spectrum procedure<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcollectionstrust.org.uk%2Fspectrum%2Fprocedures%2Fdamage-and-loss-spectrum-5-0%2F&data=02%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C93a4eea484d24414335508d72a4ba74f%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637024376732149079&sdata=KZ4AvgRTXTW8JT7QnTBqAHK2gIeCY3b4A0d%2FmE7txhA%3D&reserved=0>, after all.
Rupert Shepherd, PhD FSA
Collection Information Manager
E [log in to unmask]<mailto:[log in to unmask]>
T +44 (0)20 7747 5921
Please note that I usually work from home on Fridays; calls to the number above should still reach me.
[The National Gallery, Trafalgar Square, London WC2N 5DN]<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.nationalgallery.org.uk&data=02%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C93a4eea484d24414335508d72a4ba74f%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637024376732149079&sdata=nuvkP0WYwz8ZhoqGwhMMU4S8Bq887yG6Q%2FdleKPnDnk%3D&reserved=0>
[“Bartolome]<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nationalgallery.org.uk%2Fexhibitions%2Fbartolome-bermejo&data=02%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C93a4eea484d24414335508d72a4ba74f%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637024376732149079&sdata=8xmi6QyHoDGDTBXyp5HHq%2BQxaYJju9GtddeP%2B%2F6kJa0%3D&reserved=0>
To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.
To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email:
signoff TMSUSERS
// eoj
You will receive a confirmation that your subscription has been removed.