External Email - Exercise Caution
Dear Frances
At the National Gallery in London, we address this using a series of questions on our long loan in agreement form (TMS-generated, naturally):
3) Do you grant permission for the National Gallery to reproduce these images in any media for non-commercial archival, educational and promotional purposes, including the National Gallery website?
If yes, please provide an image copyright credit line (e.g. Copyright © Private Collection 2008):
4) To better showcase works of art on the National Gallery's website we would like permission to include an enlarged version of the image of your loan. This facility, which includes several copyright protection methods, permits visitors to zoom in to the image and allows them to enjoy the work in closer detail. Do you grant permission for us to do this?
If you would like more information about this feature please contact the Registrars Department on 020 7747 2474
Please note that the permissions to use/reproduce images of the loan(s) sought here are for non-commercial use only. Occasionally third parties or the National Gallery Company seek permission to use/reproduce images of loans for commercial purposes (e.g. on shop merchandise, in commercial publications). Where such requests are received, lenders will be contacted separately for the relevant permissions.
Having said that, we have a more nuanced set of image permissions that we record against the object using custom fields; but (a) these should be attributes of the image, not the object, so that’s just wrong; and (b) they don’t reflect the categories of reproduction we use elsewhere, so the whole thing needs looking at again.
Best wishes
Rupert
Rupert Shepherd, PhD FSA
Collection Information Manager
E [log in to unmask]<mailto:[log in to unmask]>
T +44 (0)20 7747 5921
Please note that I usually work from home on Fridays; calls to the number above should still reach me.
From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Frances Lloyd-Baynes
Sent: 06 January 2020 16:16
To: [log in to unmask]
Subject: Re: TMSUSERS Digest - 2 Jan 2020 to 3 Jan 2020 (#2020-2)
External Email - Exercise Caution
As an addendum to Renne's question about displaying long term loans on your collections websites, I would be interested to know how many of you have specific language in your loan agreements to address this? If you do specify web display, I would be interested in knowing the language you use in your agreements.
Thanks,
Frances
On Fri, Jan 3, 2020 at 7:00 PM TMSUSERS automatic digest system <[log in to unmask]<mailto:[log in to unmask]>> wrote:
There is 1 message totaling 477 lines in this issue.
Topics of the day:
1. TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
Date: Fri, 3 Jan 2020 10:00:25 +0000
From: "Brown, Hugo" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
External Email - Exercise Caution
Good morning.
The National Gallery does display long-term loans on our website. We use the credit line to indicate that the work is on loan to the National Gallery; in addition to this, the inventory number will begin with the letter ‘L’. This information can be found under the ‘Key Facts’ for the picture, alongside the other ‘tombstone’ information. For example: https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nationalgallery.org.uk%2Fpaintings%2Fmaster-of-1487-probably-pietro-del-donzello-the-departure-of-the-argonauts&data=02%7C01%7Ctmsusers%40si-listserv.si.edu%7C10f64a6893294003b58a08d792c808b4%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637139260165836274&sdata=f8VNCNd2S9fxPVHtZn%2Bfin0qaWmA%2FOWZmCjymefNO1Y%3D&reserved=0<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.nationalgallery.org.uk%2Fpaintings%2Fmaster-of-1487-probably-pietro-del-donzello-the-departure-of-the-argonauts&data=02%7C01%7Ctmsusers%40si-listserv.si.edu%7C10f64a6893294003b58a08d792c808b4%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637139260165836274&sdata=f8VNCNd2S9fxPVHtZn%2Bfin0qaWmA%2FOWZmCjymefNO1Y%3D&reserved=0>
With best wishes,
Hugo
Hugo Brown
Collection Information Officer
[log in to unmask]<mailto:[log in to unmask]><mailto:[log in to unmask]<mailto:[log in to unmask]>>
Tel: +44 (0)20 7747 5937
------------
From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Terry Segal
Sent: 02 January 2020 17:14
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: TMSUSERS Digest - 26 Dec 2019 to 31 Dec 2019 (#2019-150)
External Email - Exercise Caution
At the DIA we do not display regular long-term loans on our website. We have images of Guest of Honor Loans, which are one-offs that are considered like a mini exhibition, and we display a selection of loans from current exhibitions. But these are found on the exhibition pages, not individual object records from the collection search feature. We had a complaint several years ago from a patron who was dismayed that his long-term loan of a Korean vase was not searchable on the website.
Terry L. Segal
Director of Registration
Detroit Institute of Arts
Phone: (313) 833-7907
----------------------------------------------------------------------
Date: Tue, 31 Dec 2019 18:21:55 +0000
From: "Bomgardner, Renee" <[log in to unmask]<mailto:[log in to unmask]><mailto:[log in to unmask]<mailto:[log in to unmask]>>>
Subject: Displaying long-term loans on website
Good Afternoon,
For those of you, who have long-term loans, are these objects included on your online collection pages? If so, how do you indicate to users these are on long-term loan and not part of your institutions permanent collection? Are only certain long-term loans shown, for instance WPA objects? This topic has come up as we are in the process of redesigning our collection pages.
Any advice, procedures, or polices, on this issue is appreciated.
Happy New Year!
Renee
Renee Bomgardner
Collection Information Manager
Philadelphia Museum of Art
Information & Interpretive Technologies
t 215-684-7288
PO Box 7646, Philadelphia, PA 19101-7646
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End of TMSUSERS Digest - 2 Jan 2020 to 3 Jan 2020 (#2020-2)
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Frances Lloyd-Baynes | Head of Collections Information Management
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