Hey Stephanie,

I keep a spreadsheet of reports in TMS by module paired with a short description. I’ll note whether or not it is a derivative of a Gallery Systems report or something custom. If its custom from someone else I’ll note that or note whether I did it. I also keep a column of any changes to the report that have been requested or are on the backburner.

I also log reports that aren’t in TMS right now, but are in the report drive.

It can be kind of tedious sometimes, but I’m extremely reticent about adding new reports and try to keep our report totals under like 30-50 since we’re a small unit. The spreadsheet helps me make assessments about what is already in the database, versus “inactive” (sitting in the report drive unlinked to TMS).

Jeremy Munro

Database Administrator

National Museum of African Art

Smithsonian Institution

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202.633.4784

From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Hansen, Stephanie
Sent: Thursday, February 20, 2020 2:49 PM
To: ListServ tmsusers <[log in to unmask]>
Subject: Report management tips?

External Email - Exercise Caution

Hello,

I would love to hear tips from those of you who have found good management tools/solutions for tracking your reports. Description, use, issues, activity, permissions, etc.

Thanks in advance!

Stephanie

Stephanie Hansen
Associate Registrar/Database Administrator
P: 414-224-3273