Dear Alison

 

Can I step in quickly and suggest you may have set yourself up with an inconsistency? Your media numbering treats the front of album 1, page 1, as 1.1.1, and the back as 1.1.2. But your proposed numbering calls them 1.1 and 1.1.2. This is out of sync. I'd strongly recommend following the convention when foliating manuscripts of treating front and back (recto and verso ) as two children of the same entity (the page / leaf / folio), so your object numbering would match the media numbering, and be

 

CAM.1=Album as an object (Parent)

   CAM.1.1 First page (Intellectual Child)

   CAM.1.2 Second page (Intellectual Child)

   etc.

   CAM.1.1.1 First page-front of page (Virtual Child of Intellectual Child CAM.1.1)

   CAM.1.1.2 First page-back of page (Virtual Child of Intellectual Child CAM.1.1)

   CAM.1.2.1 Second page-front of page (Virtual Child of Intellectual Child CAM.1.2)

   CAM.1.2.2 Second page-back of page (Virtual Child of Intellectual Child CAM.1.2)

   etc.

 

Then  your media and object numbers would (a) match, and no further processing would be required to map one to another, and (b) it would reflect the status of both and front of the page as parts of the whole page, which to my mind is the correct hierarchy.

 

Best wishes

 

Rupert

 

Rupert Shepherd, PhD FSA

Collection Information Manager

E [log in to unmask]

T +44 (0)20 7747 5921

 

Please note that I usually work from home on Fridays; calls to the number above should still reach me.

 

-----Original Message-----
From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Alison Anderson
Sent: 25 February 2020 16:19
To: [log in to unmask]
Subject: Re: Numbering Photo Albums

 

Hi Amanda,

 

I am also very interested in this, so please do share what you come up with for best practices! We don't have a lot of photo albums, but I've been putting off processing for this very reason!

 

We've had all of our albums digitized, including the covers and inside contents-the full page and individual photos. My initial idea was to make the album a parent object with each page a child (intellectual where the album is bound, not intellectual where it's more of a binder in case the pages ever need to be stored separately for preservation purposes). I thought the first page as a child and the back as a virtual child of that child since the back of the page can't be separated from the front. Then what to do with each photograph? That's where I get stuck. Here's what I came up with for numbering for a bound album.

 

Object Numbering

CAM.1=Album as an object (Parent)

   CAM.1.1 First page (Intellectual Child)

   CAM.1.2 Second page (Intellectual Child)

   etc.

   CAM.1.1.2 First page-back of page (Virtual Child of Intellectual Child CAM.1.1)

   CAM.1.2.2 Second page-back of page (Virtual Child of Intellectual Child CAM.1.2)

   etc.

 

Media Numbering of Pages

   CAM.1.1.1 First page full image media object

   CAM.1.1.2 First page back full image media object

   CAM.1.2.1 Second page full image media object

   CAM.1.2.2 Second page back full image media object

 

Media Numbering of Individual Images on each Page

   CAM.1.1.1-1 First page media object of first image

   CAM.1.1.1-2 First page media object of second image

 

I don't know if this makes sense at all, but I would love to hear other people's thoughts.

 

Sincerely,

Alison

 

Alison Anderson, MLIS, CA (she/her/hers) Senior Processing Archivist Harvard Planning Office Property Information Resource Center

1350 Massachusetts Avenue, Suite 585

Cambridge, MA 02138

T 617-495-4353  F 617-495-0559

www.planningoffice.harvard.edu/pirc

 

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