External Email - Exercise Caution
I am not sure if this is helpful or not but we add them as part of the constituents file if general to collection.  Scanned as media or as media in individual files, scanned again.
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From: The Museum System (TMS) Users <[log in to unmask]> on behalf of Amanda Robinson <[log in to unmask]>
Sent: February 10, 2020 2:42 PM
To: [log in to unmask] <[log in to unmask]>
Subject: Referencing Donor Collection Documentation - TMS

ATTENTION! External email / courriel externe.

Hi everyone,

I had posted this question on CSAAM a while back as I felt it was a larger cataloging conversation, but I received no feedback. I am posting here in hopes that others who have been through similar circumstances might have some insight to share. Many thanks in advance for your guidance!

Dear All,

Many years ago my institution acquired approximately 12,000 photographs from a single donor. We are coming around the finish line in completely documenting this gift and I want to find a useful way to reference the very helpful research materials the donor amassed alongside their collection. Most of these documents are spiral bound, much like a catalog on the collection, and reference individual or groups of photographs. All of this pertinent information will be captured in the object record (our institution uses TMS). However, these are primary resources relating to this collection and I want to effectively reference them in the object record, as well as properly document them in their own right. Has anyone else come across a similar situation? How have you handled this material?

Any thoughts and guidance are much appreciated. If I can share anything further, please do not hesitate to let me know.

Thank you!

Amanda

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