External Email - Exercise Caution
Hi Kim,
I’ve found PM software useful for communicating collaboratively and tracking progress on a specific exhibit (i.e. project), which are features not built into the functionality of TMS being that it is largely just a database. For instance, we use Asana, which has a robust way of sending messages linked to specific tasks, recording meeting notes, tracking next steps in the project, linking documents, and tracking deadlines. We are actively trying to spread it across the whole of our museum---conservation, curation, technicians, registrars, exhibit designers, etc—so that each person who is in involved in a particular exhibit would be a part of that particular project team in Asana, and thus see all the messages and project updates as they come in. Great in that way for cross-departmental collaboration.
In essence, the relationship between Asana and TMS here is that Asana is the main hub/external face for an exhibit between staff, and TMS is the living/breathing repository for the art information.
Hope that’s helpful,
Adele
Adele Barbato
Collections Manager
Fine Arts Museums of San Francisco
de Young \ Legion of Honor
Golden Gate Park \ 50 Hagiwara Tea Garden Drive
San Francisco, CA 94118
p. 415-750-8938
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From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Kimberly Koons
Sent: Tuesday, March 3, 2020 6:58 AM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Coordinating TMS with PM software
External Email - Exercise Caution
TMS users -
I think there may have been a conversation stream about this earlie on this listserv (or perhaps a presentation at CI?) and I am happy to look at archived material if someone can point me to it..
In any case, I am looking for ideas/examples as to how others are integrating exhibit development and management in TMS with use of external pm software. At what level and for what tasks does use of TMS leave off and use of the PM software begin? How do you share/link or otherwise make updates in one platform visible to users of the other? etc.
Some general suggestions, and or someone willing to share aspects of a well-developed workflow would both be appreciated.
Kim Koons
--
Kimberly Koons, Presidential Libraries Museum Collections Officer
National Archives & Records Administration
700 Pennsylvania Ave., NW
Washington, D.C. 20408
202-357-5082
301-837-0873
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