For status flags, do you have one catch-all flag that covers all things that cannot be loaned or exhibited, or do you differentiate it at this level? We have been discussing this as well.

-Suzanne

Suzanne Voce Stephens

Senior Registrar

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P: 205.254.2975 F: 205.323.6093

Birmingham Museum of Art

2000 Rev. Abraham Woods, Jr. Blvd., Birmingham Alabama 35203

artsbma.org

On Mon, Mar 30, 2020 at 10:42 AM Chad Petrovay <[log in to unmask]> wrote:

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Jeffrey, I'd be interested in hearing more about your system once it's been ironed out. ~Chad

On Mon, Mar 30, 2020 at 11:28 AM Smith, Jeffrey <[log in to unmask]> wrote:

At the Freer and Sackler Galleries, we are moving towards using a flex field group of established exhibition criteria, to be added to every object record. It will have element like light level, handling levels, next exhibition date, etc. It’s not been entirely ironed out yet.

From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Bomgardner, Renee
Sent: Monday, March 30, 2020 10:41 AM
To: ListServ tmsusers <[log in to unmask]>
Subject: Attributes - Lending or Use in Study Rooms

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Good Morning Everyone,

First off, I hope everyone is well and staying safe.

During this time, it seems staff is thinking about those items which have been pushed down the “to-do” list. Our Prints, Drawings, and Photography Department would like a way to indicate if an object is not suitable for travelling or viewing in their study room. Some of the reasons an object would be flagged are the following: fragile medium, fragile object, past light exposures, etc. It seems a system could be developed across the collection not just for one department.

I would be interested to see how others are tracking this in their systems. Thanks for sharing your ideas, solutions, and attribute lists.

Best,

Renee

Renee Bomgardner
Collection Information Manager
Philadelphia Museum of Art
Information & Interpretive Technologies
t 215-684-7288
PO Box 7646, Philadelphia, PA 19101-7646
philamuseum.org | @philamuseum

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