Hi Kellyn,

We use flex-fields to indicate that an object has been catalogued by the curator; those flex-fields are designed to trigger an alert that comes to me.  I then review the record to see if it is ready to go online.  There are a number of objects that are catalogued but not online, for any number of reasons, and we use the flex-fields to track these as well.

If you're interested, our database administrator Carol Clark did a webinar for Gallery Systems on our use of flex-fields in this way.  I know it's available to watch in the Gallery Systems webinar list, but if you're interested and can't find it, please let me know and I'll dig up a direct link.

All the best,

Sarah