Hi Rosa,
At the Smithsonian National Portrait Gallery, most of our documents are in three places: Rights & Repro (DOGs, NELs and other licensing agreements), Conservation (registrar condition
reports and conservator treatment proposals and treatment reports) and Exhibitions (exhibition scripts). Naming is only consistent by staff member or department. We have not implemented media departments but hope to. You are wise to think this through carefully
now, since it’s impossible to clean up later!
Best wishes,
Sue
Susan Garton
Collections Information Officer
Smithsonian
National Portrait Gallery
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From: The Museum System (TMS) Users <[log in to unmask]>
On Behalf Of Rosa Corral
Sent: Friday, November 6, 2020 5:45 PM
To: ListServ tmsusers <[log in to unmask]>
Subject: Adding and naming documents in media module
External Email - Exercise Caution
Hi all,
I am curious about how others are organizing and naming documents added to the media module. We are adding documents for the first time (pdfs of condition reports). In the future, I imagine we will be adding a variety of different types
of documents and I'm trying to think through file naming and rendition number. What kind of file naming convention do you use for documents? Do you typically keep the rendition number the same as the file name? Also, are you using media departments to categorize
the different types of documents you are adding or to indicate what module they are related to?
Thanks!
Rosa
--
Rosa Corral
She/ Her/ Hers
Registrar for Collections | Weisman Art Museum | wam.umn.edu
333 East River Pkwy
University of Minnesota | umn.edu
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