External Email - Exercise Caution
Dear Anna,

In the Database Configuration, under Manage > Users, you can modify the Security Group of each department for each user.
Under Manage > Security Groups, we have created a Security Group "Aucun droit" (No rights) for which all checkboxes are empty.
We then give this Security Group to the departments the users should not have access.

[cid:image002.jpg@01D78CF2.35EA22B0]

Best,

Marie-Élaine Mathieu







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Marie-Élaine Mathieu - T. 418 643-2158, poste 825
Technicienne en documentation
Direction des collections
MUSÉE DE LA CIVILISATION
16, rue de la Barricade, Québec (QC) G1K 8W9 Canada

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🌲 Avant d'imprimer, pensez à l'environnement
De : The Museum System (TMS) Users <[log in to unmask]> De la part de Anna Goss
Envoyé : 6 août 2021 11:34
À : [log in to unmask]
Objet : Remove Departments from General Search

External Email - Exercise Caution
Hello all,

Relatively new TMS user here at an institution that has had TMS for years. According to our policy and procedures, two object "Departments" in TMS remove items from general searches of the database, only showing up if someone specifically searches those departments. These departments are called "Deaccessioned" and "Deleted".

Recently I and a colleague have determined this is not the case, which has already led to some confusion for staff who don't use TMS as much in creating object packages for exhibitions (i.e. they selected a "Deleted" object).

Is it possible to set up this functionality in TMS (to exclude certain departments from general searches)? If it's not possible, are there recommendations for managing these inactive object records (hopefully preventing future confusion)?

Thanks in advance for any help you can provide.

Best,
Anna Goss
Registrar
Stark Museum of Art
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