Relatively new TMS user here at an institution that has had TMS for years. According to our policy and procedures, two object "Departments" in TMS remove items from general searches of the database, only showing up if someone specifically searches those departments. These departments are called "Deaccessioned" and "Deleted".

Recently I and a colleague have determined this is not the case, which has already led to some confusion for staff who don't use TMS as much in creating object packages for exhibitions (i.e. they selected a "Deleted" object).

Is it possible to set up this functionality in TMS (to exclude certain departments from general searches)? If it's not possible, are there recommendations for managing these inactive object records (hopefully preventing future confusion)?

Thanks in advance for any help you can provide.

Best,

Anna Goss

Registrar

Stark Museum of Art