External Email - Exercise Caution I'd like to plug an idea that I posted a few years ago, functionality to filter/show/hide deactivated user accounts in DB config: https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.gallerysystems.com%2Fs%2Fideas%230871K000000JH1zQAG&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=x%2BSsw%2BOKAdft2LxySz9KEU0k9qCfcaXL1S7AaRgkvFs%3D&reserved=0 Because we manage so many new users ever semester, I've created a deleted users SQL table, this helps identify the user and the department the user worked for, date of creation, date of departure, once users pending deletion gets inserted into that table, I then go into DB config to delete the user. If students are returning in following years, I normally deactivate them. Yer Vang-Cohen Data and Database Administrator Information Technology Yale University Art Gallery T: 203-436-9563 | [log in to unmask]<mailto:[log in to unmask]> https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fartgallery.yale.edu%2F&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=bHAN2b9Gp71amH%2BduiQgryBdwGeYm1C4yyMD2tqszaQ%3D&reserved=0 From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Welsh, Sylvia Sent: Wednesday, January 19, 2022 3:34 PM To: [log in to unmask] Subject: Re: Deleting and Disabling User Accounts External Email - Exercise Caution We deactivate the user access but keep the records for the very point that Jeffrey indicates; it allows us to know who was in charge of a move, shipment, etc. Sylvia Welsh CA, LEED AP (she/her) | Lead Archivist Harvard University Property Information Resource Center Richard A. and Susan F. Smith Campus Center, 1350 Massachusetts Avenue, Room 585, Cambridge, MA. 02138 t: 617.496.8275 | https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hupad.harvard.edu%2FPIRC&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=GObxWRFJUFT8E6h7%2FJ1sdU2jayRj0Ti%2BKZb%2BKIF%2BT8Y%3D&reserved=0<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.hupad.harvard.edu%2FPIRC&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=GObxWRFJUFT8E6h7%2FJ1sdU2jayRj0Ti%2BKZb%2BKIF%2BT8Y%3D&reserved=0> From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Smith, Jeffrey Sent: Wednesday, January 19, 2022 3:27 PM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Re: Deleting and Disabling User Accounts The Smithsonian requires that we not maintain deactivated accounts - they must be deleted. This is unfortunate, because they could be helpful in identifying old packages, edited records, etc. It would be wonderful if Gallery Systems could add to the user data: begin and end dates, a "date deactivated" field, and the ability to hide/show deactivated accounts! Jeffrey Smith Assistant Registrar for Collections Information Collections Department Freer Gallery of Art and Arthur M. Sackler Gallery Smithsonian Institution [cid:image001.jpg@01D80D4B.28FD3220] @NatAsianArt #SmithsonianAsianArt asia.si.edu From: The Museum System (TMS) Users <[log in to unmask]<mailto:[log in to unmask]>> On Behalf Of Grace Pamperien Sent: Wednesday, January 19, 2022 3:03 PM To: ListServ tmsusers <[log in to unmask]<mailto:[log in to unmask]>> Subject: Deleting and Disabling User Accounts External Email - Exercise Caution Hi all, I am interested in other institutions' policies and processes for retaining, deleting, and/or disabling TMS user accounts for former employees. Are there recommended steps to take prior to deleting an account? Is disabling an account useful? Thank you, Grace Grace Pamperien Collections Information Coordinator Pronouns: she/her/hers 479.657.2324 (direct) CrystalBridges.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__nam02.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fcrystalbridges.org-252F-26data-3D04-257C01-257Csmithje-2540si.edu-257Cd6bdcdca33024f1e2f5208d9db86c5dd-257C989b5e2a14e44efe93b78cdd5fc5d11c-257C0-257C0-257C637782195350475319-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C2000-26sdata-3D7-252B2iDCH1WCTxILh5ztMOnGRYr-252FPJLr8jIzGrReRzBFg-253D-26reserved-3D0%26d%3DDwMFAg%26c%3DWO-RGvefibhHBZq3fL85hQ%26r%3DtZhvzZOGcxUje4MXzjalhPso1TEBTkS1kyioqlsogto%26m%3DHVK2ocLpA6cU4VRBR1TWQE0F3pWCKrdT_HWYXkhIgZJAfc5zIlgPzbFRaEltxngj%26s%3DrwehtMkazRPL5gzZq7EmVC7g37Z8NWqUFjItdp7NWOs%26e%3D&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=WZ%2BL7UTEnqstGKPxPAgKbbv7ECm0akD8Ij4acwN73E0%3D&reserved=0> theMomentary.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__nam02.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fthemomentary.org-252F-26data-3D04-257C01-257Csmithje-2540si.edu-257Cd6bdcdca33024f1e2f5208d9db86c5dd-257C989b5e2a14e44efe93b78cdd5fc5d11c-257C0-257C0-257C637782195350475319-257CUnknown-257CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0-253D-257C2000-26sdata-3DgaiyQWpYLJU2JPmdbm1wqo-252FI658y8MMfElGAZ1nQgYI-253D-26reserved-3D0%26d%3DDwMFAg%26c%3DWO-RGvefibhHBZq3fL85hQ%26r%3DtZhvzZOGcxUje4MXzjalhPso1TEBTkS1kyioqlsogto%26m%3DHVK2ocLpA6cU4VRBR1TWQE0F3pWCKrdT_HWYXkhIgZJAfc5zIlgPzbFRaEltxngj%26s%3DxrNh95qKM42iM6PSqh1XGOz8VPRaKiQe1c2dLmXU2dQ%26e%3D&data=04%7C01%7CTMSUSERS%40SI-LISTSERV.SI.EDU%7C9d51c2fc041d45db2b4b08d9db8c3843%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782217564477444%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=A8gpKKm2B08fYg7afFRY69devrEj6WXlT3yBWPyF2Hw%3D&reserved=0> Bentonville, AR [cid:image002.png@01D80D4B.28FD3220] ________________________________ As Crystal Bridges and the Momentary, we recognize our role as settlers and guests in the Northwest Arkansas region. We acknowledge the Caddo, Quapaw, and Osage as well as the many Indigenous caretakers of this land and water. We appreciate the enduring influence of the vibrant, diverse, and contemporary cultures of Indigenous peoples. We are conscious of the role in colonization that museums have played. As cultural institutions, we have a responsibility to engage in the dismantling of historical and systemic invisibility of Indigenous peoples past, present, and future. We choose to intentionally hold ourselves accountable to appropriate conversation, representation, connection, and education to facilitate a space of measurable change. To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. 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