External Email - Exercise Caution
o Storage – Work going to storage
o On view – Work going into a public gallery
o Conservation – Work going someplace for examination or treatment
o Photography – Work going someplace to be photographed
o Framing – Work going someplace to be framed
o Unframing – Work going someplace to be unframed
o Collections preparation -- Work going someplace to be packed, or prepared for packing and shipping
o Crate Assignment -- Works being moved into a TMS crate
o Other – Try to avoid using this unless none of the other Purposes can possibly fit. Explain purpose in Remarks.
o Correction – New location record is being added to replace a location record that was filled out incorrectly, or to record the correct location of the object, if the current location is found to be incorrect
o Project-based purposes – Like inventories and roof project, don’t use these purposes unless you know that your move is related to them
o Loan from the Collection – VMFA work going to another institution for study/display with their collection (location should be external)
o Loan from the Collection (Returning) – VMFA work returning to the VMFA from another institution (location should be internal)
o Loan to an External Exhibition – VMFA work going out on loan to an exhibition (location should be external)
o Loan to an External Exhibition (Returning) – VMFA work that has been on loan to an exhibition is returning to the building (location should be internal)
o Loan to the Collection – Non-VMFA work coming in as a loan to the collection (location should be internal)
o Loan to the Collection (Returning) – Non-VMFA work that came in as a loan to the collection is returning to the lender (location should be external)
o Long term loan – VMFA work going to another institution for study or display with their collection on a long-term basis
o Removed from the Collection – Work going out of the jurisdiction of the VMFA, deaccessioned, destroyed, etc.
Fatima Mahdi
Collections Information Specialist/TMS
Virginia Museum of Fine Arts
200 N. Arthur Ashe Boulevard
Richmond, VA 23220-4007
Tel. 804.340.1443
Pronouns: she/her/hers
I acknowledge that I live and work on the ancestral homelands of the Chickahominy, Pamunkey, Mattaponi, and Upper Mattaponi tribes of central Virginia. I offer my deepest respect for their resilience and continued stewardship of their culture.
To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email:Hi, all, I'm curious how everyone the Purpose, Project and the Type fields in the Move Assistant. We have a bunch of choices in the Purpose field (Conservation Location, Exhibit Location, Inter Campus Loan, Loan Location, Packing, Permanent Location, Release/Return to owner, Storage, etc.) though they were set up long ago and probably aren't getting used much these days.
Regarding Project -we've never used it. I have a few ideas of how it could be used in conjunction with Container Number, but would love to hear others' real world experiences. Same with Type -we've never used it, but curious to know how you use it.
All best,
Aaron
AARON ZALONIS
ASSISTANT REGISTRAR / DATABASE MANAGER
NASHER MUSEUM OF ART AT DUKE UNIVERSITY
box 90732 durham nc 27708-0732
signoff TMSUSERS
// eoj
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