External Email - Exercise Caution A single-value text entry acts like a one-to-one field (ie. one value for each object). * You can assign security to them; this means you can control who can view and edit the contents of these fields * You can add them to query assistant and advanced query, making them easier to search * They are easier to place on forms, because they do not need the Text Entry grid If you do not need the added date,author,purpose, language, etc fields for managing the contents, or if there is only one value for the object, then single-value text entries are the way to go. I also take the time to restrict Text Types, so that only SysAdmins can add them to the system. It takes a bit of work to reconfigure the security groups, but I find it well worth it to prevent users from just making up their own text types. On Tue, Sep 13, 2022 at 10:42 AM Karen Hines <[log in to unmask]<mailto:[log in to unmask]>> wrote: External Email - Exercise Caution Just wondering if anyone out there is using "Single-Value Text Entry" available in the TMS Collections Composer tool. If so, can you please let me know if there are benefits of using this over a regular field? Also, is there any way to search by content in this? Someone in our team mistakenly set up a few of these in our database and a few folks have been using it, so I would like to call up all records with content in this and move the information to where it belongs. Many thanks, Karen Karen Casey Hines Senior Associate Registrar for Collections and Database Administrator 845.437.5249 Frances Lehman Loeb Art Center Vassar College, Box 703, 124 Raymond Avenue, Poughkeepsie, NY 12604 New Hours: Tuesday-Sunday 10-5 To unsubscribe, send an email to [log in to unmask]<mailto:[log in to unmask]> with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed. To unsubscribe, send an email to [log in to unmask] with the following commands in the body of the email: signoff TMSUSERS // eoj You will receive a confirmation that your subscription has been removed.