Hi Kim,

I looked into this a while ago because we have several galleries where works on paper are rotated regularly, including books with page turns. I haven't found a really great method, but since we generally do rotations in regular intervals we have started to use the venue method. I created text entries to note which "venue" requires a page turn and when the object is taken off exhibit, and use that to pull reports that note the required changes for each rotation. It's a fairly data entry-heavy method so I'd be interested to hear others' solutions. I've only implemented this for smaller-scale exhibitions, and use more old-fashioned methods for our really big library gallery. I also track page rotation history in a general free-text field in the object record.

My supervisor has told me that in a previous institution they created child or component records for specific pages that were displayed. Given the volume of books I deal with I haven't gone down that road myself, so I can't speak to its efficacy, but there's at least one institution that does it.

Best,

Jenny

Registrar, Exhibitions & Loans
Huntington Library, Art Museum, and Botanical Gardens
1151 Oxford Road, San Marino, CA 91108
(626) 405-3496
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On Tue, Apr 11, 2023 at 7:13 AM April Brown <[log in to unmask]> wrote:

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Hi Kim,

I only can comment about page turns. I just record them under Registration - Handling Notes under the object’s record. I really only use this notes field for page turns because I renamed another field “handling notes” so I could write out longer things and make those notes easier to search and add to reports.

April Brown
Registrar

The Charles Hosmer Morse Museum of American Art

445 N. Park Avenue | Winter Park FL 32789

morsemuseum.org | Louis Comfort Tiffany Chronology

From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Kimberly Koons
Sent: Monday, April 10, 2023 4:51 PM
To: [log in to unmask]
Subject: Methods for managing exhibit rotations in Exhibits Module

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Would anyone be willing to provide examples of how you are documenting object rotations in the exhibit module?

For example, do you use venues to include/exclude objects from the full exhibit object list?

What if rotations are staggered and dont fit into a neat time period that can be called a venue? What other fields do you perhaps use to track exhibit dates for individual objects?

Do you use Exhibit Object Status (e.g. On View or Off View statuses?) Since there is no Exhibit Object Status Date, how do you document the dates for on/off view?

Any ideas about documenting page rotations? ie the same document or bound volume is on exhibit, but pages have to be rotated out or turned to limit light exposure for a given page.

Any input or ideas you can provide about what works or what you have tried and decided it does not work, would be most appreciated.

Kim Koons

--

Kimberly Koons, Museum Collections Officer

Division of Museum Services

National Archives & Records Administration

700 Pennsylvania Ave., NW

Washington, D.C. 20408

NARA mobile: 301-832-0321

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