Hello all,

 

I am wondering if anyone has a good method for flagging or otherwise recording non-standard acquisition contracts or agreements in the accession record in TMS so that they can be searched:

• Artist Commissions
• Custom Gift Agreements
• Custom Purchase Agreements  

 

Also, do you attach copies  of the agreements or contracts as a media record?

 

The DIA has numerous past artist commissions and it would be helpful to be able to easily identify those to review how they were handled, the terms of the past contracts that were used, as samples for reference when drafting future contracts.

 

Also, we have standard Gift and Purchase agreements. But it would be helpful to be able to easily search acquisitions that where donors or dealers required custom agreements.

 

Right now we have to rely on institutional memory to identify commissioned works and custom agreements, and then pull out the hard copy files.

Best,

Terry

 

Terry L. Segal

Director of Registration

Detroit Institute of Arts

313-833-7907