I'll speak to the security one. I differentiate first between accounts with Edit access versus just read access. Then I look at who needs edit access to your sensitive data, for example Current Location, Value, or editing media files. In general, I'm pro managing rights after that point at a department or team level. For example Conservators have edit access to the Conservation module, curators do not.

The checkboxes in the lower right corner of DBConfig are worth paying special attention do. For example if you want a user to see Accession Lots (at Air and Space we store our digitized accession files there) then the user needs to have edit access to Accession Lots (which is very silly and not as safe as I'd like it).

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Jeremy Munro (he/him)  /  Database Administrator
NATIONAL AIR AND SPACE MUSEUM
o:202-633-0063  /  [log in to unmask]<mailto:[log in to unmask]>
AIRANDSPACE.SI.EDU


From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Michelle Gude
Sent: Tuesday, April 16, 2024 11:35 AM
To: ListServ tmsusers <[log in to unmask]>
Subject: Three Questions. Security Groups? Classifications? Departments?

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Hello everyone!

I have three separate questions. I understand these are fairly nuanced and every museum is different, but I'm curious to learn more about how other TMS Administrators handled these.

I'd love to hear more about how other admins handled these situations/three important parts of TMS.

First, how does your TMS Administrator manage security groups within the DB Config Tool? Specifically, what guidelines do you follow when creating security groups? Do you create overarching security groups based on department or based on individual roles?

Second, how do you all manage classifications within TMS at your institution? What warrants (or has warranted) creating a new classification at your institution and what did you use as guidance when making those decisions?

And third, how do you all manage departments within TMS at your institution? What also warrants (or has warranted) creating a new department at your institution and what did you use as guidance when making those decisions as well?

Thank you!

Best,
Michelle

Michelle Gude (she/her) | 7am - 3pm
Assistant TMS Administrator, Collections Management
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The Menil Collection
1533 Sul Ross Street,
Houston, TX 77006
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